Facilities Support Clerk

The Facilities Support Clerk supports daily facility operations by managing incoming and outgoing mail while assisting with administrative coordination of maintenance activities. This role includes tracking work orders, communicating with vendors and site contacts, and maintaining accurate records to support efficient facility operations. Training will be provided for systems and processes.

Responsibilities:

Mailroom Duties

• Sort, distribute, and collect incoming and outgoing mail across site locations
• Coordinate daily mail delivery and pickups, including post office runs and special deliveries
• Operate postage equipment and apply correct postage
• Track and manage express shipments (e.g., UPS, certified mail)
• Maintain mail logs and ensure timely delivery of important documents

Maintenance & Administrative Support

• Receive, log, and track work orders and service requests
• Follow up on open requests to ensure timely completion
• Communicate with vendors to schedule maintenance and service work
• Answer and route calls from tenants, employees, and customers
• Assist with assigning daily and monthly maintenance tasks

Clerical & Coordination Duties

• Perform data entry and maintain accurate records, logs, and reports
• File documentation such as receipts, work orders, and compliance records
• Support inventory tracking, including parts, supplies, and PPE
• Assist with ordering supplies and maintaining stock levels
• Maintain required postings, documentation, and site compliance records (e.g., ISO postings)
• Coordinate with uniform vendors and other service providers as needed