Event Setup

Job Responsibilities: 

• Support all arrangements of furniture and event equipment requests for all events including but not limited to: training rooms, common spaces, conference rooms, cafe or outside amenities spaces. 
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• Execution of the work order lifecycle per internal and external KPIs. 
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• Creating Work orders (as needed) 
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• Work Order Acknowledgment (Pick up) – team deployment   
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• Check In/Out 
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• Picture and Notes 
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• Close work order 
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• Verify space capacities in all set styles, of all training rooms and common spaces at each 
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• local site. 
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• Communicating and responding to all event related emails, chimes, texts and/or calls. 
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• Attending internal and external weekly team meetings. 
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• Ensure event storage is kept clean, palletized, organized/labeled, and all event inventory makes it back to the correct storage post event. Inventory process includes and not limited to: 
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• Signing in/out and log any broken items for inventory tracking and proper placement 
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• Inspecting equipment for damage after use and checking it against an inventory list. 
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• Communicating supply needs and equipment removals. 
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• Ensuring excellent levels of customer service. 
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• Adhering to event safety standards and ensuring that seating arrangements adhere to fire code regulations. 
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• Perform janitorial tasks as needed with the understanding the Event Labor Team Priorities (1. Events Set/Strikes, 2. facility management tasks, and 3. Janitorial support). 
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Requirements: 

• Flexible 8-hour shift Monday-Friday to accommodate events schedule (able to start as early as 6am and to end shift as late as 7pm). 
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• Proficient in Microsoft Outlook. 
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• Experience with Work Order Systems is a plus. 
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• Diligence and attention to detail. 
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• Excellent written and verbal communication. 
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• Ability to lift up to 50 lbs. repeatedly. 
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• Must be able to take direction, work with minimal supervision, and function cooperatively as part of a team. 
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• Ability to use cleaning tools and equipment. 
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• Use a portable vacuum cleaner – backpack style. 
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• Any and all other duties as assigned.