Administrative Coordinator (Accessibility & Communication Support)

About the Role

I am seeking a dependable, organized, and proactive Administrative Assistant / Personal Coordinator to support me with daily scheduling, communication, and administrative tasks.

I am severely hard of hearing, read lips, and use American Sign Language (ASL). I also have mild cerebral palsy and a learning disability. This role helps ensure communication is clear, tasks stay organized, and daily activities run smoothly.

This is not a caregiver or personal care role.

No assistance with activities of daily living is needed. This position is focused on administrative support, communication, and coordination.

Key Responsibilities

Administrative & Scheduling Support

• Manage calendars, appointments, and scheduling
• Coordinate meetings, errands, and logistics
• Track tasks and ensure timely follow-up
• Organize digital files, notes, and systems

Communication Support

• Support clear communication throughout the day
• Face-to-face communication to assist with lip reading
• Provide written summaries, reminders, and notes
• Help ensure understanding during conversations and meetings

Email & Coordination

• Assist with email management and responses
• Communicate with vendors, partners, and contacts
• Draft and organize documents and summaries

Meetings & Events

• Take detailed notes during meetings and appointments
• Assist with local speaking engagements and events
• Help set up materials and equipment

Remote Work Responsibilities

• Participate in structured Zoom-based work sessions (not independent work time)
• Maintain organization across digital platforms and tools

Schedule

• Monday, Wednesday, Friday: 9:00 AM – 3:30 PM
• Approximately 18 hours per week
• 1–2 days per week in person (Laguna Woods area)
• Weekly Wednesday team meeting
• Occasional weekend availability (about once per month)

Requirements

• Experience in administrative assistant, coordinator, or similar role
• Strong organizational and time management skills
• Clear written and verbal communication skills
• Comfortable adapting communication styles for accessibility
• Tech-savvy (Zoom, email, cloud tools, basic troubleshooting)
• Reliable internet and workspace for remote days

Preferred:

• Familiarity with ASL (not required)

Work Style

This role is:

• Highly interactive and collaborative
• Fast-moving with changing priorities
• Focused on communication and organization

This role is not:

• A caregiving position
• A passive or independent desk job

Compensation

• $21–$23 per hour

Physical Requirements

• Ability to lift up to 25 lbs (event materials, equipment)

How to Apply

Please submit:

• Resume
• Cover letter explaining your interest

(Your cover letter will be used as a writing sample.) You may email me at applications@keithbonchek.com.

Additional Note

If wearing a face covering in person, it must be a clear mask or shield to allow for lip reading.

Equal Opportunity Employer

We are committed to an inclusive and accessible workplace for all.