What are the responsibilities and job description for the Distribution Center Administrator position at ABARTA Coca-Cola Bev LLC?
Company: ABARTA Coca-Cola Beverages
Job Location: 4900 Cleveland, OH
Other Potential Locations: Cleveland, OH
We are actively seeking enthusiastic team players who want to work with the world’s most trusted and iconic brands.
About ABARTA
ABARTA Coca-Cola Beverages is a family-owned company committed to being a visible, engaged partner to the customers and communities we serve. We value diversity and individuality and when you thrive, we thrive. ABARTA offers the perks of a large corporation with the personalized touch of a smaller company. We are a workplace that encourages sharing ideas in a supportive environment, growing professionally, maintaining a healthy work/life balance, and interacting with all levels of the organization. We would love for you to become a part of our family to help make our vision of Quenching the Thirst of Our Neighbors a reality!
Summary
Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.
Responsibilities
Sales Support Phone/Reception
- Enter call in orders / hotshots (immediate orders).
- Miscellaneous copying, laminating and distributing.
- RS02 file maintenance (driver data in route accounting system).
- Coupon tracking.
- Create and maintain Track/Rank/Publish boards as required.
- Sales Meeting Notes/Handouts as requested.
- Accounts Receivable/Credit Customer Accounts Receivable research.
- Sales Center Charge back.
- Customer mail check requests (validation).
- NSF Review and tracking - notification to sales.
- PIA, drafting credit memos and invoice corrections.
- Local Branch Deductions research.
Human Resources
- New Employee Orientation and On-Boarding.
- Responsible for collection, review and dissemination of original new hire paperwork.
- Serves as local Chain of Custody Coordinator for Drug Test Program.
- Prints and posts Open Requisition reports/Job Opportunity listings.
- Make sure all required postings are posted (for audit purposes).
- DOT - files, random drug testing, records of violation, MVR and physical recertification.
- Safety Matrix - Training, tracking, and reporting to responsible parties.
- Payroll Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals.
- Process payroll adjustments, uniform deductions, miscellaneous deductions.
- Maintain and update LCC codes/hour transfers in timekeeping system.
- Ensure that all approvals are obtained to process payroll.
- Monitor timekeeping system and payroll activities.
- Remote punch audit tracking to ensure compliance with audit frequency.
- Trimester Incentive verification as requested for route assignments and other required information.
- Security Security door maintenance and programming.
- Maintain surveillance back up tapes. Maintain visitor log and badges.
- Assign access cards.
Information Technology
- Phone system and voice mail maintenance.
- Maintain/request maintenance of office equipment.
Miscellaneous Administrative Duties
- Coordinate employee/facility events including catering and meeting room set up.
- Handle mail/shipping.
- Update phone directory.
- Ensure compliance to company audit guidelines.
- Manage flow of information throughout the day, faxes, coping, telephone, etc.
- Schedule conference rooms.
- Support inventory process as assigned.
- Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned.
- Follow established company Safety, Health, Environment, and Quality procedures and policies.
- Actively participate in Hazard Mitigation.
- Complete assigned Health & Safety trainings.
Qualifications
- High School/GED or Diploma required.
- Some college preferred.
- 2-5 years' experience in automated office environment required.
- Minimum 1 year of finance related experience in an office environment required.
- Basic computer skills including Excel, Word and PowerPoint or related experience.
- Excellent phone etiquette.
- Knowledge of multi-line phone systems.
- Accurate data entry.
- Strong organizational skills.
Additional Information
ABARTA Coca-Cola Beverages, LLC applicants must submit to a background verification process prior to commencing employment with the company. Employment with ABARTA Coca-Cola Beverages, LLC is contingent on a pre-employment background check which may include drug screening, driving records (including minor moving violations) and will be evaluated according to ABARTA Coca-Cola Beverages, LLC guidelines to determine eligibility for this position. ABARTA Coca-Cola Beverages, LLC is an Equal Opportunity Employer Minorites/Women/Veterans/Disable/Sexual Orientation/Gender Identity.
For more job postings and additional information about our company and culture, please visit our careers site at https://abartacocacola.com.