Office Manager - Largo, FL

Join Our Team as an Office Manager

ABA Solutions, Inc - Largo, FL

Do you enjoy helping others and making sure everything runs smoothly behind the scenes? If so, ABA Solutions would love to hear from you.  We are a dedicated ABA therapy provider offering individualized, evidence-based services for children with autism and other developmental disorders. We pride ourselves on creating a warm, supportive, and professional environment for both our clients and our office team.

We are looking for an experienced, motivated and upbeat Office Manger to support our growing team in a fast-paced office setting. This full-time role is perfect for someone who’s eager to jump in, take initiative, and help keep our operations on track with professionalism and care.

The Office Manager plays a key role in maintaining smooth daily operations of our office, supporting both administrative and clinical staff, and ensuring an organized experience. This individual must be proactive, detail-oriented, and comfortable working in a setting that requires confidentiality and sensitivity.

Key Responsibilities:

• Oversee daily office operations to ensure efficiency and professionalism. This includes:
  • Intake process and referrals
  • Continued authorization process
  • Credentialing, billing and collections, payment posting
  • Quality Assurance
• Coordinate with directors and clinical team members
• Assist the Executive Administrator with various projects and administrative tasks

• Handle communication with warmth and professionalism
• Oversee and manage patient records and documentation in accordance with HIPAA regulations

• Maintain office supplies and manage vendor relationships
• Coordinate office events, meetings, and team-building activities
• Monitor and manage office budgets and expenses
• Ensure the office complies with health and safety regulations

What You Bring to the Team:

• 2 years of office management, healthcare administrative experience, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and general office software
• Ability to multitask and prioritize tasks in a fast-paced environment
• High level of discretion with confidential information

Additional Skills:

• Experience in ABA a plus
• Bilingual in Spanish is a plus but not required

Hours:

• 40 hours per week

Why You’ll Love Working with Us:

At ABA Solutions, Inc., you’re more than just a team member—you’re part of a mission-driven, supportive, and collaborative community. We take pride in our work, celebrate each other’s success, and foster a positive work environment where your contributions truly make a difference.

Ready to bring your positive energy and expertise to a team that values you?
We’d love to hear from you—apply today!