What are the responsibilities and job description for the Office Manager - Largo, FL position at ABA Solutions?
Join Our Team as an Office Manager
ABA Solutions, Inc - Largo, FL
Do you enjoy helping others and making sure everything runs smoothly behind the scenes? If so, ABA Solutions would love to hear from you. We are a dedicated ABA therapy provider offering individualized, evidence-based services for children with autism and other developmental disorders. We pride ourselves on creating a warm, supportive, and professional environment for both our clients and our office team.
We are looking for an experienced, motivated and upbeat Office Manger to support our growing team in a fast-paced office setting. This full-time role is perfect for someone who’s eager to jump in, take initiative, and help keep our operations on track with professionalism and care.
The Office Manager plays a key role in maintaining smooth daily operations of our office, supporting both administrative and clinical staff, and ensuring an organized experience. This individual must be proactive, detail-oriented, and comfortable working in a setting that requires confidentiality and sensitivity.
Key Responsibilities:
- Oversee daily office operations to ensure efficiency and professionalism. This includes:
- Intake process and referrals
- Continued authorization process
- Credentialing, billing and collections, payment posting
- Quality Assurance
- Coordinate with directors and clinical team members
- Assist the Executive Administrator with various projects and administrative tasks
- Handle communication with warmth and professionalism
- Oversee and manage patient records and documentation in accordance with HIPAA regulations
- Maintain office supplies and manage vendor relationships
- Coordinate office events, meetings, and team-building activities
- Monitor and manage office budgets and expenses
- Ensure the office complies with health and safety regulations
What You Bring to the Team:
- 2 years of office management, healthcare administrative experience, or similar role
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite, Google Workspace, and general office software
- Ability to multitask and prioritize tasks in a fast-paced environment
- High level of discretion with confidential information
Additional Skills:
- Experience in ABA a plus
- Bilingual in Spanish is a plus but not required
Hours:
- 40 hours per week
Why You’ll Love Working with Us:
At ABA Solutions, Inc., you’re more than just a team member—you’re part of a mission-driven, supportive, and collaborative community. We take pride in our work, celebrate each other’s success, and foster a positive work environment where your contributions truly make a difference.
Ready to bring your positive energy and expertise to a team that values you?
We’d love to hear from you—apply today!