What are the responsibilities and job description for the Document Specialist position at AANSEACORE?
Job Description
We are looking for a detail-oriented Document Specialist to manage corporate document retrievals, filings, and client requests. The candidate will work closely with internal teams and vendors to ensure timely, accurate, and efficient processing of all documentation activities.
Skill / Qualifications
- High School Diploma required; Bachelor’s degree preferred
- 1–2 years of experience in corporate services or related field (preferred)
- Strong communication and coordination skills
- Excellent attention to detail and organizational ability
- Ability to multitask and manage time effectively
- Proficiency in MS Office (Word, Excel, Outlook)
- Strong problem-solving and critical-thinking skills
- Ability to work independently with minimal supervision
- Customer service-oriented with a professional approach
Job Responsibilities
- Collaborate with internal team members to support corporate documentation processes.
- Handle and resolve vendor inquiries, requests, and issues via phone and email.
- Manage end-to-end order processing, including request intake, tracking, follow-ups, and fulfillment.
- Obtain certificates of status from state and revenue departments.
- Conduct name availability and entity status searches.
- Prepare verbal bring-down reports and track name reservations and registrations.
- Retrieve and manage public record documents.
- Prepare, review, and file corporate documents such as:
- Articles of Incorporation/Organization
- Amendments
- DBA (Doing Business As) / Assumed Names
- Newspaper Publications
- Annual Reports
- Perform additional administrative or documentation-related tasks as required.
Benefits
Competitive Hourly Rate (Depending on Experience)