What are the responsibilities and job description for the File Clerk position at AAA United States Inc?
About the Company:
We provide specialized subcontracting and technical assistance services to support clients in the transport and aerospace industries. We work closely with clients to ensure that our solutions meet their needs and exceed their expectations. Our team members are motivated individuals that do remarkable things every day!
Position Summary:
AAA United States, Inc. has partnered with a company in Grand Prairie, Texas that is an international pioneer in the aerospace industry. They are a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a global scale. A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, they are the largest aeronautics and space company in Europe and a worldwide leader.
The File Clerk is responsible for organizing, maintaining, and retrieving company records and documents in both paper and electronic formats.
Essential Functions:
Scanning: 50%
- Prepare documents for scanning
- Scan all inbound documents daily
- Index batches
- File all paperwork accordingly
- Strictly follow document retention, security, and confidentiality policies.
Physical Records Management: 25%
- Organize, retrieve, and prepare physical files for storage or destruction according to established schedules
Quality management: 25%
- Audit scanned documents for completeness and quality
- Ensure the accuracy of indexed data, which may involve cross-referencing physical documents with digital records to prevent errors.
Additional Responsibilities:
- Other duties as assigned
- High School Diploma or equivalent
- Some experience scanning using company computer systems and providing timely and accurate processing
- Ability to work independently
- Ability to operate office equipment
- Ability to communicate effectively in verbal and written form in English
- Basic computer skills including Microsoft Outlook & Google Workspace
- Authorized to work in the United States
- Familiarity with Flydocs preferred