What are the responsibilities and job description for the Administrative Specialist (Part Time) position at AAA Security Guard Services, LLC?
Benefits:
- Competitive salary
- Flexible schedule
- Opportunity for advancement
Benefits
- Competitive Compensation
- Career Growth Opportunities
- Flexible Schedule
JOB SUMMARY
We are seeking a proactive Administrative Specialist to ensure the efficient and smooth day-to-day operation of our office. This role provides essential administrative and clerical support to the office team and our clients, maintaining a high standard of customer service, confidentiality, and flexibility. Must be dependable and efficient with excellent communication, time management, and organizational skills.
We are seeking a proactive Administrative Specialist to ensure the efficient and smooth day-to-day operation of our office. This role provides essential administrative and clerical support to the office team and our clients, maintaining a high standard of customer service, confidentiality, and flexibility. Must be dependable and efficient with excellent communication, time management, and organizational skills.
Key Responsibilities:
- Manage incoming phone calls and emails; provide general information or redirect inquiries to the appropriate departments
- Greet clients and customers in a professional and courteous manner
- Assist with hiring, on-boarding and scheduling appointments
- Prepare emails, reports, manage office filing systems, and assist with operation schedules
- Attend meetings, take detailed minutes, and distribute accordingly
- Prepare spreadsheets, training documents/items, and conduct feedback on service
- Assist in the planning and execution of company events and functions.
- Review and assist with updates of policies and procedures; prepare and distribute office correspondence
- Monitor and manage office supplies; assist with security equipment inventories
- Collaborate with managers and supervisors to handle requests and queries
- Maintain confidential employee and company records.
Qualifications and Skills:
- Proven experience as an Administrative Assistant, Office Assistant, or HR Assistant is required (minimum of 3 years experience)
- Excellent time management and organizational skills, with the ability to effectively prioritize and manage work, schedules, and assigned tasks
- Strong oral and written communication skills are essential
- Significant experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
- Good practical experience with MS Office, particularly MS Excel, MS PowerPoint, and Google Docs
- Strong time management, organizational skills, and problem-solving skills
- Excellent attention to detail with a keen ability to multitask and meet deadlines
- Able to complete tasks with little or no supervision.
- Excellent work ethic and flexible with work schedule.
- Familiarity with HR functions, practices, and procedures.
- Associate's degree; additional administrative or human resource training and qualification.
- Knowledge of the private security field practices and operations is a plus.
- Must be at least 18 years of age and a U.S. citizen, or legally authorized to work in the U.S.
ATTRIBUTES:
Professionalism | Maintain a positive and professional demeanor at all times.
Confidentiality | Handle sensitive information with discretion and integrity.
Initiative | Proactively identify and address potential issues before they arise, with a strong work ethic.
Teamwork | Collaborate effectively with team members and internal/external contacts.
Professionalism | Maintain a positive and professional demeanor at all times.
Confidentiality | Handle sensitive information with discretion and integrity.
Initiative | Proactively identify and address potential issues before they arise, with a strong work ethic.
Teamwork | Collaborate effectively with team members and internal/external contacts.
Salary : $18 - $19