Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-Teach North Texas-125010

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

Teach North Texas is UNT's innovative math and science secondary level teacher preparation program. Modeled after the very successful UTeach program at the University of Texas in Austin, TNT's goal is to address the critical shortage of qualified teachers within these high-needs fields. Students gain hands-on teaching experience while learning effective classroom teaching techniques.

Position Overview

This position serves to Assist the CoDirectors in the coordination of the SEED grant project, assisting with the field placement program, and assisting with daily office duties. This includes, but is not limited to, marketing, recruitment, working with area districts, as well as daily scheduling activities and maintain the field course teach and practice teach calendars and communicating and coordinating appointments / assignments with faculty, staff, and CoDirectors.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Bachelors degree and 2 years of related work experience.

Job Duties

• Work with CoDirector in the implementation of the SEED grant project. Including, but not limited to, marketing, recruitment, and other duties as assigned.
• Manage the calendar used to schedule and plan site visits for field experience courses and practice teaches, communicate with faculty, staff, and students as is necessary.
• Assist student advisor in the recruiting of students by attending recruiting events and assist in the development of recruiting advertising materials. Assisting with social media and in the implementation, design, and coordination of print and other media advertising.
• Assist with mentor match event on 1 Saturday per long semester. This includes significant preparation in assisting with the matching of students with field placements, student schedule data collection and working to assist field coordinator with all aspects of event and the processing of background checks after the event.
• Assist with the supervision of student assistants and assist Admin Coordinator in general office management. Serve as primary office contact in their absence.
• Assist field coordinator with district communication and coordination of field activities. This includes contacting districts, coordinating site visits, mailings, and other related duties.
• Serve as primary front desk reception, answer phones, and direct visitors as is necessary, monitor mail pickup, TNT Print server, maintain time sheet, adhere to all UNT policies, and other duties as assigned.
• Assist senior office staff with the organization, processing, and communication of the TNT scholarship program.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Lifting and Moving objects up to 20 pounds.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

M-F 8am-5pm with one Saturday per long semester

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.