What are the responsibilities and job description for the Commercial Real Estate Assistant position at AA2IT?
Overview of Work Environment/Client Nuances:Right downtown- building does not have parkingTeam Overview:Sole person at reception deskResource's typical working day:Greeting guestsMajority of the day is answering emails regarding client and insurance companiesInsurance request and inquiriesConference room reservationsCatering ordersAccess requestsClient securityLobby securityWorking with landlordArticulate emails appropriatelyMust Have Skills:client facing, need to be professionalGoing to be up and moving as people come in, doing set ups- won't be sitting at the desk all dayMultitaskingNice to have skills:Professional Office experienceYears of Experience:Few years of experience- professional office experienceEducationHS Diploma or GEDSoftware skills:MS Office SuiteGeneral computer knowledgeSome data entryExtensively using outlookThey have portals for the buildingAbout the Role:As a Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties.This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building.What You’ll Do:· Receive and direct incoming calls to appropriate personnel and voicemail.· Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and followsecurity protocols.· Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, andsecuring technological equipment. Request building and housekeeping services as needed.· Perform general clerical duties including distributing office faxes and packages and ordering office supplies.· Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrangehospitality services for guests such as transportation, tickets, reservations, etc.· Use existing procedures to solve straightforward problems while having a limited opportunity to exercisediscretion.· Impact through clearly defined duties, methods, and tasks are described in detail.· Deliver own output by following defined procedures and processes under close supervision and guidance.What You’ll Need:· High School Diploma or GED with up to 2 years of job-related experience.· Ability to follow basic work routines and standards in the application of work.· Communication skills to exchange straightforward information.· Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.· Strong organizational skills with an inquisitive mindset.· Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.Company DescriptionAt AA2IT, we deliver solutions that align with your business goals, built on innovation, backed by a team of experts, and guided by measurable outcomes.
Salary : $20 - $21