What are the responsibilities and job description for the Office Administrator position at A&W Restaurants Inc?
Description
Location: In-office, 2-4 days per week; Lexington, KY 40511
Hours: 10-20 hrs/week to start, with more hours possible during busy stretches (events, quarterly meetings, convention years)
About the Role
A&W Restaurants is looking for an organized, friendly, get-it-done type of person to help keep our office running smoothly and support our CEO. This is a great fit for someone who loves details, doesn't mind wearing a lot of hats, and takes real pride in making an office feel welcoming and well-oiled. If you've ever shown up to plan an event with a binder (tabs included), send in your application!
Requirements
Essential Functions
Office Upkeep
- Keep the kitchen tidy and stocked
- Order office supplies, snacks, napkins, drinks, and coordinate weekly pizza
- Keep the copiers stocked with paper
- Water the office plants (the public ones, no pressure on anyone's desk cactus)
- Sort the mail and sign for packages
- Be the friendly face that greets visitors
- Schedule van maintenance and office window/carpet cleaning
Administrative/Executive Support:
- Put together the monthly newsletter and social media content
- Send out birthday cards every month
- Handle the CEO's monthly expense reports
Event Coordination:
- Run point on coordinating whole company meetings (2 in-person, 2 virtual each year) — book the rooms, send the invites, pull together the PowerPoint, order lunch
- Partner with HR on the holiday party
- Support convention logistics every other year — scheduling, travel and lodging, service pins and awards
- Order lunch for state and quarterly meetings
Who You Are:
· Someone whose middle name is organization—you thrive on detail work and follow-through
· A natural planner who’s energized by logistics, not overwhelmed by them
· A dependable support system for the CEO and the whole office
· A friendly, welcoming presence who cares about fostering a positive, collaborative work environment
· Comfortable juggling routine daily tasks alongside larger event projects
· Prior administrative, office management, or event coordination experience preferred
· Proficiency with basic office software (Microsoft Office, Teams, Powerpoint)
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Physical Demands
This is a highly sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a step ladder as necessary. Additionally, all corporate employees will be asked to work in the company-owned restaurants at least four times a year for shifts lasting 4-9 hours. Standing, cleaning and fast-paced mobility is expected during working in the restaurants.
Position Type and Expected Hours of Work
This is a part-time position. Work takes place Monday through Friday between 8:30 a.m. to 5:30 p.m. with a break offered for lunch. Some flexibility in hours is allowed, pursuant to prior authorization by management.
Equal Opportunity Employment
It is the policy of A&W Restaurants, Inc. to offer equal employment opportunity in all aspects of the employer/Team Member relationship without regard to race, color, religion, sex, pregnancy, national origin, ancestry, age, disability, veteran status, marital status, sexual orientation, gender, gender identity, genetic information, tobacco smoking status, or any other status protected by law. A&W Restaurants, Inc. acts in compliance with the requirements and intent of applicable federal, state and local laws and regulations to protect the right to equal opportunity employment.
Other Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary : $25 - $30