What are the responsibilities and job description for the Executive Assistant position at A.R. Mazzotta?
Executive Assistant – Westbrook area
A.R. Mazzotta is working with a company to find an Executive Assistant to provide administrative support to the President of their organization.
The ideal EA will have a background working in the construction industry or property development.
Compensation: up to $25 per hour based on experience, plus benefits package.
As the Executive Assistant, you will be responsible for the following:
- Managing Schedules and Calendars: Organizing meetings, appointments, and events.
- Communication Handling: Drafting emails, documents, letters, and answering and screening calls.
- Meeting Preparation: Preparing agendas, gathering and organizing documents, taking meeting minutes when necessary.
- Project Management: Assisting with specific projects, compiling reports, and tracking deadlines.
- Office Management: Managing budgets, coordinating with other departments, overseeing administrative tasks.
- Liaison Role: Acting as a point of contact between the President and other stakeholders.
Requirements:
- Experience working in the construction industry or property development.
- 2 years administrative support experience, preferably supporting C-Level Management.
- Professional written and verbal communication skills.
- Proficient computer skills, including the Microsoft Office Suite.
- Project coordination experience.
- Ability to juggle multiple tasks.
- Experience managing executive schedules.
- Meeting and event coordination experience.
- Extremely detail-oriented.
- Strong problem-solving skills.
- Excellent interpersonal skills.
Ready to take the next step in your administrative career? Apply today and become a key part of a dynamic team, supporting high-level leadership!
A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws.
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Salary : $25