Patient Service / Medical Receptionist / Admitting

GENERAL SUMMARY:
The Patient Care Coordinator works under the general direction of a physician or his/her designee, utilizing communication and management skills to coordinate seamless care delivery for patients in a surgical or non-surgical setting. Will act as a patient advocate to assure the patient's access to health care during their entry into and through the services of the clinic.

ESSENTIAL FUNCTIONS:
- Act as contact for clinic providers, patient and family, referring physicians, outside agencies, outside staff and general public by providing information regarding the clinic’s services.
- Act as liaison between the patient and the various clinic areas and ancillary services to coordinate activities involved in pre-operative planning and preparation or planned hospitalization.
- Coordinate pre-admission tests, pre-surgery appointments/tests, and procedures as delegated by the provider or nurse.
- Ensure a complete medical record is present at the time of patient visit, admission, and/or procedure.
- Facilitate the flow of documents between patient, providers and payers.
- Communicate with health care team members regarding the status and/or completion of care coordination activities.
- If working in a specialty clinic that receives internal referrals, ensure that referrals are addressed in a timely manner under the direction of the clinic leadership team.
- Work with financial services and establish procedures to ensure financial information is complete prior to appointments, procedures or admissions.
- Assist with scheduling surgeries and/or procedures or services needed in the ambulatory management of the patient’s care.
- Promote and protect general safety for patients/families/friends and co-workers through adherence to correct procedures, timely communication of messages.
- Provide summary reports to clinic leadership on referral volumes and status (where applicable).
- Support development of clinic and divisional efficiency and effectiveness through participation in quality assessment and improvement activities.
- Maintain/improve own professional competence, knowledge and skills to meet identified self-learning needs and annual review requirements.
- Apply appropriate policies, procedures, protocols and standards of practice in performing duties.
- Promote the mission of Swedish externally in a positive way. Function as an ambassador for Swedish when interfacing with anyone outside the organization.
- Demonstrate the Swedish values including patient-centered care and service; respect, caring and compassion; teamwork and partnership; continuous learning and improvement; and leadership at all times.
- Consistent use of AIDET system for excellent service.

JOB SPECIFIC KNOWLEDGE, SKILLS, & ABILITIES:
- Solid understanding of medical terminology desired.
- Solid understanding of CPT and ICD10 coding.
- Working knowledge of insurance authorization process.
- Be able to manage confidential information.
- Ability to effectively communicate both in writing and verbally, as well as to interact in a professional manner with colleagues, patients, families, and visitors.
- Excellent organizational, planning, and prioritization skills; able to manage multiple tasks and competing priorities.
- Must be able to work well with all members of the health care team and in a team environment.
- Ability to treat people with respect under all circumstances, instill trust in others while upholding the values of the organization.
- Must be flexible and willing to take on increasing responsibility.
- Ability to develop and maintain effective working relationships with peers, physicians and other staff members.
- Demonstrated PC skills, i.e. proficient with MS Office products including Word, Excel, and Outlook.

REQUIRED QUALIFICATIONS:
- 1 year of experience in medical/healthcare setting or two years in a customer service role.
- Prior experience providing a high level of customer service in a fast paced environment, including handling confidential data with discretion