Administrative Assistant/Executive Assistant/Office Administrator

Position Overview

We are seeking a highly organized and professional Administrative Assistant to provide executive-level administrative support to the Co-Chairs and Vice Chairs of the Department of Anesthesiology. The ideal candidate will have strong organizational skills, excellent communication, and the ability to handle confidential information in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, meetings, and travel arrangements.
• Prepare, edit, and maintain reports, presentations, and confidential documents.
• Coordinate meetings, take meeting minutes, and track action items.
• Communicate with internal departments, faculty, and physicians.
• Support special projects and administrative initiatives.
• Maintain confidentiality and ensure accurate recordkeeping.
• Perform daily rounding across campus to meet with departments, faculty, and physicians.

Qualifications

• 4–5 years of Executive Assistant or high-level administrative experience.
• Experience supporting senior leadership or executives.
• Strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Excellent organizational, communication, and multitasking abilities.
• Ability to handle confidential information with professionalism.
• Comfortable working onsite and walking throughout campus daily.