Medical HR Receptionist - 32-57-366

Medical HR-Receptionist

COVID-19 Vaccine is required.

Flu Vaccine is required.

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  POSITION SUMMARY:
  
  The HR Front Desk / Office Coordinator serves as the first point of contact for the Human Resources department, providing professional, discreet, and efficient administrative support in a fast-paced acute care hospital environment. This role is responsible for front desk operations, employee intake routing, document management, and general HR administrative coordination while maintaining strict confidentiality and compliance with hospital policies.
  
  JOB DUTIES:
  
  • Serve as the primary front desk contact for the HR department, greeting employees, leaders, vendors, and visitors in a professional and courteous manner
  • Manage inbound calls, emails, and walk-in inquiries; route requests appropriately to HR team members
  • Maintain HR office flow, calendars, and shared spaces to support daily operations
  • Receive, date-stamp, log, and route HR documentation (e.g., forms, verifications, employee correspondence) in accordance with privacy and record-keeping standards
  • Support onboarding and offboarding logistics, including badge coordination, paperwork intake, and orientation support
  • Coordinate meetings, interviews, and conference room scheduling as assigned
  • Maintain office supplies, forms, and basic HR materials
  • Provide general administrative support to HR leadership and staff as needed
  
  QUALIFICATIONS:
  
  •High school diploma or equivalent required; associate degree or administrative training preferred.
  •Minimum 1–2 years of front desk, administrative, or office coordination experience; healthcare or hospital experience preferred.
  •Strong customer service skills with the ability to interact professionally with a diverse employee population.
  •Demonstrated ability to handle confidential and sensitive information with discretion.
  •Proficiency with basic office technology (email, calendars, document scanning, MS Office or equivalent systems).
  •Strong organizational skills and attention to detail.