What are the responsibilities and job description for the Office Administrator and Accounts Payable Support position at A.O. Hardee & Son, Inc.?
Company Description
Founded in 1955, A.O. Hardee & Son, Inc. is a leading sitework construction company specializing in large-scale projects, including highways and infrastructure development. Our team is dedicated to safety, efficiency, and quality in every project, taking pride in delivering superior results to our clients.
Role Description
This is a full-time on-site role for an Office Administrator and Accounts Payable Support at A.O. Hardee & Son, Inc. located in Little River, SC. This professional will support the financial operations of the company by performing a variety of administrative duties and accounting tasks, including client and guest relations, heavy data entry, accounts payable support, and assisting with basic human resources tasks. This role requires strong communication skills, analytical skills, attention to detail, and the ability to collaborate with internal departments to ensure accurate and timely data collection.
Key Responsibilities
- Answer and route incoming phone calls, address general inquiries, and take messages.
- Professionally greet all visitors, employees, prospective employees, and salespeople.
- Monitor supplies inventory and stock items as required.
- Retrieve and distribute daily mail, complete certified mail/FedEx correspondence for outgoing mail, and visit the Post Office periodically.
- Assist management with various tasks such as copying and scanning, coordination and preparation of/for meetings, filing and record retention.
- Support the HR Assistant with job applications, new hire preparation, and employee portal access.
- Daily Data Entry: Count, verify, code, and enter material tickets daily into accounting software and set up quotes in software with a high degree of accuracy.
- Ensure the materials database stays up to date.
- Assist with processing sold material tickets as related to public sales.
Qualifications
- Proven experience in an administrative or office management role.
- Strong organizational skills with meticulous attention to detail.
- Proficiency in data entry and accounting software is essential.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
- Ability to multitask and prioritize tasks effectively.
- Experience with record retention and office supply management.
Preferred Skills
- 1–3 years of accounts payable experience, preferably in a construction or project-based environment.
- Experience with construction accounting systems, specifically Vista by Viewpoint, preferred.
- Proficiency in Microsoft Excel.
- Bi-lingual (Spanish/English) a plus.
- Knowledge of HR processes and support a plus.
What We Offer
- Competitive wages.
- Comprehensive benefits package, including health, dental, and vision insurance.
- Retirement plan options.
- Paid Holidays and vacation.
- Profit Sharing.
- Opportunities for professional development and growth.