Administrative Coordinator - Mesa, AZ

Since 1971, A New Leaf has been dedicated to its mission of “Helping Families…Changing Lives,” making a positive impact on the lives of over 24,000 people annually in the Phoenix Metropolitan area. A New Leaf is committed to empowering individuals and enriching communities through transformative services. Guided by our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—we strive to create meaningful, lasting impacts in the communities we serve.

A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve.

Job Summary:
The Administrative Coordinator provides administrative and operational support to the Philanthropy team, with a primary focus on Major and Planned Giving initiatives. While centered on these key areas, the role also contributes to the broader success of the department by enhancing donor engagement, coordinating events and communications, maintaining accurate records, and supporting donor cultivation efforts. Success in this position requires professionalism, attention to detail, collaboration, and a commitment to a respectful and supportive work environment.

Hourly Pay: $23 DOE
Schedule: Monday - Friday; 8 AM - 5 PM (flexible)
Location: Mesa, AZ (hybrid)

Responsibilities:

• Coordinate and manage calendars for major gift officers, including proactive scheduling of donor meetings.
• Draft and format donor correspondence, proposals, and presentation materials.
• Communicate with donors via email and phone with professionalism and discretion.
• Maintain confidentiality of sensitive donor data and interactions.
• Input, update, and maintain donor information and meeting notes in the CRM system (Raiser’s Edge/NXT preferred).
• Generate reports and assist with data tracking and portfolio management for assigned fundraisers.
• Support small donor stewardship and cultivation events, including RSVPs, logistics, setup, and follow-up.
• Assist with monthly donor newsletter content creation and coordination.
• Conduct donor research to identify philanthropic interests, giving capacity, and engagement strategies.
• Participate in Philanthropy team meetings and support departmental goals.
• Assist in drafting, editing, and formatting compelling donor proposals to ensure alignment with donor interests.
• Actively contribute insights and feedback during team meetings to support continuous improvement.
• Maintain a professional presence while interacting with donors and external partners.

Qualifications

Education:

• High school diploma, GED, or equivalent required
• Associate or bachelor’s degree preferred.

Experience:

• Minimum of 5 years of administrative support experience, preferably within a nonprofit or fundraising environment.
• Demonstrated experience supporting fundraising teams and working with donors.
• Proficiency with Microsoft Office Suite and donor CRM systems (Raiser’s Edge/NXT preferred).

Working Conditions/Physical Requirements:

• Primarily office-based work with hybrid flexibility
• Occasional evening or weekend availability for events.
• Ability to sit for extended periods while working on a computer.
• Occasional lifting of up to 25 lbs. for materials or office supplies.
• Exposure to typical office equipment, such as computers, phones, and printers.
• Ability to manage multiple tasks and cases
• Must be able to maintain confidentiality and professionalism in all client and team interactions.

Compliance Requirements:

• Must Be At Least 21 Years of Age
• Class One Fingerprint Clearance Card
• DCS Central Registry Background Check
• Drug Screening
• Valid Unrestricted Driver’s License
• Current Auto Liability Insurance
• 39 Month Motor Vehicle Record

We appreciate your interest in our organization. We consider applicants for all positions without regard to race, religion, color, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. A New Leaf is an at-will employer. Any offer of employment with A New Leaf is contingent upon a successful consumer report, which includes verification of employment, education, criminal background search, and driving records. A New Leaf is an Equal Employment Opportunity Employer and participates in the E-Verify program.

BENEFITS PACKAGE:
All of our employees enjoy the following benefits: direct deposit, competitive pay, accrued sick time, Employee Assistance Program (EAP), an annual team member appreciation event, and an informal yet professional team environment. For full-time employees, we also provide the following as part of the total compensation plan: Dental/Vision Coverage, Accrued Sick and Vacation Time, Paid Holidays, Life Insurance, AD&D, Short-Term Disability, 401(K), Tuition Reimbursement, and a Wellness Program. This program has received a Silver Level of excellence in worksite wellness and includes Annual Biometrics, Gym Reimbursements, Wellness Initiatives, Workers Compensation improvements, and much more.

Salary : $23