Office Assistant

Overview

Join our dynamic team as an Office Assistant and become the backbone of our administrative operations! This energetic role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is passionate about delivering exceptional support. As an Office Assistant, you will play a vital part in ensuring smooth daily operations, providing excellent customer service, and maintaining an organized workspace. Your proactive attitude and technical proficiency will help foster a welcoming and efficient office atmosphere, that will allow the school to run efficiently.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets, Microsoft Office productivity software, and QuickBooks accounting software.
• Assist with office management tasks such as calendar management, scheduling appointments, and organizing meetings.
• Support clerical functions including word processing, proofreading documents, and handling correspondence to ensure clarity and professionalism.
• Provide customer support by responding to inquiries via phone or email, ensuring positive client communication and support.
• Maintain office supplies inventory, coordinate maintenance requests, and ensure the overall organization of office spaces.
• Support administrative projects by managing files, preparing reports, and assisting with special tasks as needed to enhance productivity.
• Provide day to day administrative support to the owner with emailing, documents, records, scheduling and other administrative tasks.
• SKILLS:
• This Positon requires professionalism,discretion and strict confidentiality reguarding sensitve company and employee, financial, and personal information.
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with spreadsheets and data entry.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Excellent organizational skills with the ability to multitask efficiently in a busy environment.
• Effective communication skills for front desk interactions, client communication, and phone support.
• Bilingual abilities are a plus to assist diverse client needs.
• Knowledge of multi-line phone systems and office management best practices.
• Demonstrated clerical experience with attention to detail in proofreading and document preparation.
• Strong time management skills to prioritize tasks effectively while maintaining high-quality work standards.This paid position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant team dedicated to excellence!

Pay: $15.00 - $21.00 per hour

Expected hours: 28.0 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Paid time off
• Retirement plan
• Tuition reimbursement

Work Location: In person

Salary : $15 - $21