POSITION SUMMARY
The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.
ESSENTIAL FUNCTIONS
Duties may include, but are not limited to the following areas:
Answer phonesReceive maintenance requestsGreet incoming and prospective tenantsDistribute all mail and fax correspondenceReceive rental applicationsPreparation and completion of resident filesMonthly rent collection and posting of depositImplement and organize file storage for existing and former tenantsProvide administrative support to property management teamReceive service requests from tenants or staff and distribute to maintenance staffEnsure prompt follow up with delinquent paymentsConduct regular inspections of common areas and tenants’ unitsType correspondence and memos to tenantsTrack all service requests
QUALIFICATIONS: SKILLS & ABILITIES
2 to 3 years administrative experience requiredDemonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plusBi-lingual may be requiredAbility to communicate both orally and in writing with a wide range of peopleAbility to accept responsibility and account for his/her actionTrait of being dependable and trustworthyAbility to utilize available time to organize and complete work within given deadlinesAbility to work at a sustained pace and produce quality work
PHYSICAL ABILITIES
Lift/Carry, Push/Pull
Stand 12 lbs. or less (F)
Walk 11-20 lbs. (F)
Sit 21-50 lbs. (O) 26-40 lbs. (O)
Handling/Fingering 51-100 lbs. (F) over 40 lbs. (N)
Reach Outward/Above Shoulder (F) over 100 lbs.(N)
Climb (N/A)
Crawl (O) up to 33% of time
Squat/Kneel (F) up to 66% of time
Bend (C) more than 66% of time
Compensation details: 20-23 Hourly Wage
