Document Control Clerk

Description

We would be thrilled to have you join the AGI Industries, Inc employee-owned team as Document Control Clerk in our AGI Packaged Pump Systems division! 

Company Overview:

AGI Industries is an employee-owned (ESOP) industrial fluid handling distributor (AGI Industries), system packager (AGI Packaged Pump Systems), and specialty valve manufacturer (Hydroplex) that has been in business since 1968. AGI commits to providing quality fluid handling solutions, world-class products, and unparalleled customer service to a diverse clientele. The company is proud to provide career longevity, a rewarding place to work by respecting our fellow employee-owners, challenging them to apply their gifts and talents, and to experience success and growth. AGI Industries is a place for its employee-owners to call home, not just a job. 

What We Offer:

· Annual salary will be commensurate with experience and skill.

· Group carrier medical (UHC), dental (SunLife), vision (VSP through SunLife), and supplemental (SunLife) insurance. 

· Wellness Program

· 401(k) with company match

· Employee Stock Ownership Plan (ESOP)

· Employer-paid Life insurance, short-term and long- term disability insurance.

· Eligibility for coverage is subject to plan terms and applicable waiting periods. 

· Annual paid time off 

· Paid holidays

· Opportunity for advancement and career growth

Key Responsibilities

• Manage all aspects of document control, including the receipt, review, distribution, retrieval, and storage of engineering drawings and project documentation
• Assist other Document Control Clerks to ensure timely completion of assigned tasks
• Review, maintain, and revise databook contents to ensure all documentation is accurate, complete, and properly approved prior to release
• Coordinate with internal teams to ensure all documentation meets customer specifications and project requirements
• Provide support to project staff by receiving, logging, filing, tracking, expediting, and distributing correspondence, submittals, RFIs, and quality control documentation
• Work with document originators and engineering personnel to resolve discrepancies and implement required revisions
• Review and submit vendor-required documentation in accordance with project specifications
• Generate and process Vendor Document Register (VDR) reports on a bi-weekly basis
• Maintain and update databases and submit electronic documentation using various platforms
• Support document lifecycle activities, including writing, editing, reviewing, and approval processes to meet deadlines
• Create and process Constructware reports, including Ball in Court (BIC) and Customer in Court (CIC), and assist with reporting for project meetings
• Receive, print, and organize customer Request for Quotations (RFQs)
• Greet visitors, manage sign-in/out logs, and direct guests appropriately
• Perform additional administrative and project-related duties as assigned

Requirements

Qualifications

Education

• High School Diploma or equivalent required

Licenses/Certifications

• Valid Driver’s License required

Experience

• 1–3 years of related experience in an office or administrative setting preferred

Skills & Competencies

• Strong organizational skills with high attention to detail
• Ability to follow established procedures and meet deadlines
• Proficiency in Microsoft Office applications
• Effective verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment