Executive Assistant

Location: Menlo Park | Onsite (M-Th), Friday remote

Industry: Private Equity

Firm Style: High-caliber, Thoughtful, Collaborative

You’re a great fit if you:

• Have 5 years of experience supporting senior leaders in a fast-paced, professional environment
• Are highly organized and thrive managing complex, ever-changing calendars and priorities
• Bring a proactive, can-do mindset and enjoy anticipating needs before they arise
• Communicate clearly and build strong relationships across teams and with external partners
• Are comfortable handling sensitive and confidential information with discretion
• Take pride in precision and enjoy sweating the small details
• Enjoy being a reliable, steady presence in a high-performing team

Your Responsibilities:

• Managing busy calendars and supporting effective time management and prioritization
• Coordinating internal and external meetings, including logistics and technology setup
• Partnering closely with other administrative professionals to navigate shifting schedules
• Planning and booking domestic and international travel
• Preparing and submitting expense reports and related administrative tasks
• Ensuring leaders are fully prepared for meetings by organizing materials and logistics
• Maintaining accurate contacts, files, and internal documentation
• Providing backup support across the administrative team as needed
• Taking on ad hoc projects and operational tasks to support the broader group

Where You’ll Make an Impact:

• Supporting senior leadership so they can operate efficiently and stay focused on priorities
• Bringing order, clarity, and follow-through to a fast-moving environment
• Acting as a trusted partner who keeps things running smoothly behind the scenes
• Helping maintain a high standard of professionalism across the team
• Contributing to a collaborative, high-accountability culture
• Playing a key role in the day-to-day operations of a high-performing organization