Construction Office Assistant/Accounts Payable Clerk

Job Overview
We are seeking a dependable, detail-oriented and organized Office assistant/Accounts Payable Clerk to join our team. The ideal candidate will possess a strong understanding of financial concepts and demonstrate proficiency in accounting software. This role is essential in maintaining accurate financial records, processing transactions, and supporting the overall financial operations of the organization.

Hours: Monday - Friday (8:00 a.m. - 4:30 p.m.)

PRIMARY JOB DUTIES:

· Receiving and verifying A/P invoices from vendors, matching them to purchase orders, packing slips, and preparing them for payment.

· Comparing statements to accounting records to identify discrepancies and resolve issues.

· Maintaining organized financial records and documentation

· Contacting vendors regarding billing issues and payment terms

· Front desk assistant: Answer phone calls, manage emails, and handle general inquiries professionally

· Coordinate and follow up with field superintendent and foremen for all field reporting requirements including but not limited to obtaining signed tickets for change orders, toolbox topic meetings, truck inventory, etc.

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

· Experience with QuickBooks or similar accounting software preferred

· Basic understanding of accounting principles

· Strong attention to detail and accuracy in handling financial data

· Proficiency in Microsoft Office (Outlook, Excel, Word)

· Excellent organizational and time management skills

· Ability to multitask and meet deadlines in a fast-paced environment

· Strong communication and customer service skills

· Prior experience in construction is a plus with specific knowledge of change orders, city business licenses, preliminary notices and releases

· Bilingual (English/Spanish ) is highly preferred

If you have experience in construction and are looking to join a growing company where your work makes a direct impact, we'd love to hear from you. Please submit your resume along with a brief summary of your experience, including your background with QuickBooks and construction accounting.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Construction: 1 year (Preferred)
• Microsoft Office: 2 years (Required)
• QuickBooks: 2 years (Required)

Language:

• Spanish (Preferred)

Ability to Commute:

• Ontario, CA 91762 (Required)

Ability to Relocate:

• Ontario, CA 91762: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $24