Administrative Assistant

The Administrative Assistant will provide essential clerical and operational support to the Site Manager overseeing cleaning services. This role helps ensure smooth day-to-day operations by coordinating staff schedules, maintaining records, tracking supplies, and serving as a point of contact for employees and client representatives.

Key Responsibilities:

• Administrative & Clerical Support
• • Provide direct administrative support to the Site Manager.
  • Prepare and maintain staff schedules, time sheets, and attendance records.
  • Draft and distribute internal communications, memos, and reports.
  • Maintain organized filing systems (digital and paper).
• Staff Coordination
• • Assist with onboarding paperwork and training schedules for cleaning staff.
  • Track employee attendance, absences, and shift coverage needs.
  • Serve as a first point of contact for staff inquiries and relay issues to the Site Manager.
• Supply & Inventory Tracking
• • Monitor cleaning supply inventory levels and prepare purchase requests.
  • Maintain logs of deliveries, usage, and supply distribution across campus.
• Communication & Client Support
• • Answer phones, take messages, and assist visitors and client representatives.
  • Relay service requests and updates between LIU Post contacts and the Site Manager.
  • Help prepare reports and documentation for client meetings.
• Operational Support
• • Assist with coordinating special projects, seasonal cleanings, or event-related services.
  • Ensure compliance with company policies, safety protocols, and client expectations.

Qualifications:

• Required:
• • 1–2 years of administrative or office support experience.
  • Strong organizational and multitasking skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Clear written and verbal communication skills.
  • Ability to handle confidential employee and client information professionally.
• Preferred:
• • Experience in facilities, cleaning/janitorial services, or staffing coordination.
  • Familiarity with scheduling systems or workforce management software.
  • Bilingual (English/Spanish) is a plus.
  • College Degree is a plus.

With offices across the country, A&A services a diverse portfolio of facilities including laboratory and regulated environments, commercial office buildings, schools, hospitals, government facilities, industrial buildings and many more. Founded in 1973, A&A has been committed to providing clean and safe environments for building occupants supporting our pledge to always put People First™.

The focus of the role is to provide day to day outstanding cleaning and maintenance service to our customers.

Con oficinas en todo el país, A&A brinda servicios a una cartera diversa de instalaciones que incluyen laboratorios y entornos regulados, edificios de oficinas comerciales, escuelas, hospitales, instalaciones gubernamentales, edificios industriales y muchos más. Fundada en 1973, A&A se ha comprometido a proporcionar entornos limpios y seguros para los ocupantes de los edificios, respaldando nuestro compromiso de poner siempre a las personas primero™.

El objetivo del puesto es proporcionar día a día un excelente servicio de limpieza y mantenimiento a nuestros clientes.