Court Administrator/Recorder

Position Title: Court Administrator/Recorder
Department: District Court
Classification: Full-Time, Hourly
FLSA Status: Non-Exempt
Pay Grade: 9
Starting Pay Range: Hourly - $22.83 - $26.09 // Yearly - $47,486 - $54,267
Reports To: District Court Judge
Direct Reports: None
Last Updated: 03/2026

Job Summary

The Court Administrator/Recorder supports the daily operations of the Menominee County District Court, including calendar management, document preparation, case & docket management, courtroom assistance, court recording & transcriptions, and the general administrative & operational management of the District Court.

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.

Court Recording and Transcript Preparation

• Record all court proceedings and maintain accurate audio records. Prepare detailed log notes for all on-the-record hearings in accordance with statutory requirements.
• Mark, track, and maintain records of all exhibits admitted during proceedings.
• Prepare verbatim transcripts by converting audio recordings into accurate written documentation in a timely manner.
• File completed transcripts with the appropriate court and maintain records of transcript and appellate requests, including associated deadlines.
• Prepare invoices related to transcript requests.
• Scan and maintain log notes and related documentation.
• Create and maintain required backup recordings and storage media pursuant to statutory requirements.
• Maintain records of court calendars and associated backup files.
• Stay current with applicable statutes, court rules, and requirements governing transcript preparation and distribution.

Scheduling, Calendar, and Courtroom Management

• Maintain and manage the court calendar for hearings, trials, meetings, and conferences.
• Schedule and coordinate hearings, trials, meetings, and telephone conferences.
• Reschedule proceedings as necessary due to conflicts or courtroom availability.
• Coordinate courtroom usage with other courts and departments.
• Schedule interpreters as required for proceedings.
• Notify probation officers of upcoming sentencing hearings.
• Schedule and coordinate out-of-county court matters.
• Monitor and track scheduling requirements related to the Michigan Indigent Defense Commission.

Records and Case Management

• Enter, update, and maintain case information in the Judicial Information System (JIS).
• Record hearing dispositions and maintain hearing logs within JIS.
• Maintain records of all hearings, exhibits, court calendars, and backup materials in compliance with statutory requirements.
• Track felony bind-over cases to Circuit Court.
• Monitor jury trial schedules and track deadlines for jury notification and cancellation correspondence.
• Maintain and update Drug Court Action Plans.
• Maintain and organize case files and related documentation.

Document Preparation and Correspondence

• Prepare and type a variety of court documents, including orders, memoranda, notices to appear, and official correspondence.
• Prepare jury notification letters and jury cancellation notices.
• Draft appellate-related documents and filings.
• Prepare Local Administrative Orders and reports required by the State Court Administrative Office (SCAO).
• Prepare official transcripts and other documentation as requested by the court.

Judicial and Administrative Support

• Provide direct administrative and operational support to the Judge in the courtroom and office.
• Assist with meeting preparation and administrative coordination.
• Identify and communicate significant issues requiring the Judge’s attention.
• Maintain the security and confidentiality of sensitive judicial information and materials.
• Assist with policy development and implementation as directed by the Judge.
• Assist with employee recruitment, training, and supervision activities when requested.

Court Administration Support

• Set up and manage user access within the Judicial Information System (JIS).
• Configure user settings and grant appropriate system authority levels.
• Provide updates to court staff regarding JIS changes and updates in law.
• Respond to requests and reporting requirements from the State Court Administrative Office (SCAO).

Special Projects and Program Support

• Provide support for specialty court programs, including Drug Court.
• Assist with operation and monitoring of the Fine Payment Kiosk.
• Participate in internal audits and administrative reviews.
• Serve as ADA Coordinator and assist in ensuring accessibility and accommodations.
• Participate in staff training initiatives.
• Assist with labor negotiations and administrative projects as requested.
• Provide support for out-of-county judicial assignments.

Purchasing and Resource Management

• Order and maintain printed court forms and standard office supplies.
• Procure specialty items and supplies outside of standard purchasing processes as needed.

Professional Certification

• Maintain and renew Certified Electronic Recorder (CER) certification as required.

Department Oversight in Judge’s Absence

• Process departmental timesheets and payroll documentation.
• Provide supervision, coordination, and monitoring of departmental operations.
• Arrange staffing coverage and ensure continuity of operations.

Minimum Education & Qualifications

Education:

• High school diploma or equivalent.

Experience:

• More than one (1) year of work-related experience.

Licenses, Certifications, and Other Requirements:

• State Electronic Recorder Certification within one (1) year of hire.

Preferred Education & Qualifications

Education:

• Bachelor's degree in legal or paralegal studies, communications, business or public administration, human resources, or another related field of study.

Experience:

• More than one (1) year of work experience in a similar role or within the judicial system.

Minimum Knowledge, Skills, and Abilities

In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.

Minimum Knowledge

• Knowledge of court operations, courtroom procedures, and judicial administrative practices.
• Knowledge of applicable federal, state, and local statutes, court rules, and administrative orders related to court recording, transcript preparation, and case management.
• Knowledge of legal terminology, legal document formats, and court filing procedures.
• Knowledge of records management principles and statutory requirements for maintaining court records and exhibits.
• Knowledge of scheduling and calendar management practices in a judicial or legal environment.
• Knowledge of accessibility requirements and accommodations under the Americans with Disabilities Act (ADA).
• Knowledge of office administration practices, including document preparation, correspondence, and records maintenance.
• Knowledge of basic accounting or billing procedures related to transcript invoicing and court-related services.
• Knowledge of court information systems, including the Judicial Information System (JIS), or similar case management systems.

Minimum Skills

• Strong written communication skills to prepare transcripts, orders, correspondence, and official court documents accurately and clearly.
• Excellent organizational and time-management skills to coordinate schedules, track deadlines, and manage multiple priorities simultaneously.
• Proficient computer and technical skills, including word processing, case management systems, audio recording systems, scanning, and electronic document management.
• Accurate transcription and typing skills with strong attention to detail.
• Effective interpersonal and communication skills for interacting with judges, attorneys, court staff, external agencies, and members of the public.
• Problem-solving and critical-thinking skills to address scheduling conflicts, administrative issues, and operational needs.
• Administrative and project coordination skills to assist with special programs, audits, and court initiatives.

Minimum Abilities

• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive judicial information.
• Ability to work independently with minimal supervision while supporting the needs of the Judge and court operations.
• Ability to interpret and apply statutes, court rules, administrative policies, and procedural requirements.
• Ability to manage complex schedules and coordinate activities among multiple departments and external agencies.
• Ability to accurately record proceedings and produce verbatim transcripts within required timeframes.
• Ability to maintain detailed records and ensure compliance with statutory and administrative requirements.
• Ability to prioritize tasks, meet strict deadlines, and manage multiple assignments in a fast-paced court environment.
• Ability to adapt to changes in court procedures, technology, and statutory requirements.
• Ability to provide professional service to the public, including individuals requiring accommodations or assistance.
• Ability to provide limited supervision and administrative oversight in the Judge’s absence to ensure continuity of operations.

In evaluating candidates for this position, Menominee County may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.

EOE / ADA Statement

Menominee County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Menominee County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

TO APPLY FOR THIS POSITION:complete a Menominee County Employment Application and email to: JCarviou@menomineecountymi.gov .

Applications can also be returned in-person or via mail to:

Menominee County Courthouse
Attn: Administration
839 10th Avenue
Menominee, MI 49858

* A cover letter and resume are required for this position.

* First review of applications will take place on April 3, 2026. However, we will continue to accept applications until this position is filled.

Pay: $22.83 - $26.09 per hour

Benefits:

• 457(b)
• Bereavement leave
• Dental insurance
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $23 - $26