Financial Controller

About the Role

911 Fleet and Fire Equipment, headquartered in Florence, Kentucky, is seeking a detail-oriented and experienced Controller to join our team on a full-time, in-person basis. This role is central to the day-to-day financial operations of our organization and will also provide virtual accounting support to our affiliate, Palmetto Fire Apparatus, located in Ridgeland, South Carolina.

The ideal candidate is a hands-on accounting professional who thrives in a fast-paced environment, takes ownership of financial processes, and brings accuracy and reliability to every task. This is an excellent opportunity for someone who enjoys wearing multiple hats and making a direct impact on a growing company in the public safety equipment industry.

Key Responsibilities

Accounts Payable & Receivable

• Process and manage all accounts payable transactions, ensuring timely and accurate vendor payments

• Oversee accounts receivable, including invoicing customers and following up on outstanding balances

• Record and apply customer payments accurately across both companies

Banking & Reconciliations

• Perform regular bank reconciliations for all company accounts

• Monitor cash flow and flag discrepancies in a timely manner

Tax & Compliance

• Prepare and file sales tax returns in accordance with applicable state and local regulations for Kentucky and South Carolina

• Maintain compliance documentation and support any audit-related needs

Invoicing & Billing

• Generate and issue customer invoices for equipment sales and services

• Coordinate with sales and operations teams to ensure invoice accuracy

Financial Reporting

• Prepare light financial reports including income statements, balance sheet summaries, and cash position updates

• Provide management with periodic financial snapshots to support decision-making

Payroll Processing

• Process full-cycle payroll for all employees on a scheduled basis, ensuring accuracy and timeliness

• Maintain payroll records and ensure compliance with federal and state payroll tax requirements

• Coordinate with management on any payroll changes, adjustments, or special payroll runs

401(k) Administration

• Record and reconcile 401(k) contributions and employer match entries in the accounting system

• Coordinate with the plan administrator to ensure timely and accurate contribution remittances

• Maintain 401(k) records and assist with plan compliance as needed

HR Administration & Benefits

• Manage day-to-day HR administrative functions including onboarding documentation, employee file maintenance, and policy compliance

• Administer and review employee benefits programs including health insurance, retirement plans, and other company-sponsored benefits

• Serve as primary point of contact for employee benefits questions and enrollment

• Coordinate open enrollment periods and communicate benefit changes to staff

Year-End Tax Reporting & CPA Coordination

• Gather and organize financial records to support annual tax preparation by the external CPA firm

• Prepare and distribute W-2s, 1099s, and other required year-end tax documents

• Serve as the primary liaison between company management and the external CPA firm throughout the year-end close and tax filing process

• Ensure all documentation requests from the CPA firm are fulfilled accurately and on time

Virtual Support – Palmetto Fire Apparatus

• Perform all of the above functions remotely for Palmetto Fire Apparatus, maintaining consistent processes and standards across both entities

• Coordinate with Palmetto Fire Apparatus staff to ensure accurate and timely financial data

Qualifications

Required

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field, OR equivalent work experience

• Minimum 3–5 years of hands-on accounting or bookkeeping experience

• Proficiency in accounting software (Zoho, QuickBooks, or similar)

• Strong working knowledge of accounts payable, accounts receivable, and bank reconciliation processes

• Familiarity with sales tax preparation and filing

• High level of accuracy and attention to detail

• Strong organizational and time-management skills

Preferred

• Experience in a small business or multi-entity accounting environment

• Familiarity with the equipment sales, fleet, or fire/emergency services industries

• Experience supporting remote or virtual accounting for a secondary business entity

• CPA or CPA candidate a plus, but not required

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Accounting or finance: 3 years (Preferred)

Ability to Commute:

• Florence, KY 41042 (Required)

Work Location: In person

Salary : $70,000 - $90,000