Accounts Payable Specialist (Remote)

Position overview

Join the accounting team as a Senior Accounts Payable Specialist supporting a fast-growing energy storage business. This role manages high-volume invoice processing, vendor maintenance, payment workflows, and account reconciliation across multiple legal entities, with a strong focus on accuracy, compliance, and timely execution. It also supports month-end close, reporting, audit requests, and process improvements.

What you'll do

• Process high volumes of accounts payable invoices through Stampli across multiple related legal entities, including entity allocation, approvals, supporting documentation, general ledger coding, data entry, and payment processing.
• Identify and resolve vendor account discrepancies, and compare vendor terms with activity to determine the most cost- and time-effective payment methods and timing.
• Coordinate with vendors and internal teams to obtain and verify W-9s and payment instructions, including ACH, wire, and BillPay information, and complete required phone verification of vendor banking details.
• Set up and maintain new vendors in NetSuite and applicable banking platforms, ensuring accurate and complete vendor information.
• Process company credit card transactions through Stampli with the proper supporting documentation and general ledger coding.
• Manage annual 1099 reporting and filing, and assist with compliance issues related to accounts payable processes such as W-9 and sales and use tax.
• Serve as a liaison between the company and more than 300 vendors on billing, payment, and account-related questions.
• Review project-related expenses for appropriate approval and work with project management teams to process invoices and support timely payment.
• Maintain accounting journals, ledgers, and other financial records in line with project contract accounting requirements and internal controls.
• Prepare accounts payable journal entries, reconcile the accounts payable ledger, generate status reports, and support the monthly close process.
• Assist with financial reports, annual audits, loan draws, investor reporting, budgeting, forecasting, and documentation requests.
• Develop and improve internal controls, policies, procedures, and workflows to safeguard assets and support accurate financial reporting.

Experience and qualifications

• BA/BS in Accounting or Finance.
• At least 4 years of relevant work experience in an accounting department.
• Current experience in renewable energy, power and utilities, or construction is preferred.
• Advanced proficiency in Microsoft Office, especially Microsoft Excel, including macro-writing capabilities, pivot tables, and data queries.
• Working knowledge and experience with Stampli, NetSuite, or similar software.
• Strong organization and communication skills, with the ability to manage multiple priorities while maintaining accuracy and attention to detail.
• High business acumen, discretion, professionalism, and the ability to build effective working relationships with vendors, colleagues, and internal stakeholders.
• Ability to work collaboratively in a cross-functional environment with geographically dispersed team members.
• Ability to work independently with minimal supervision while staying aligned with company and department objectives.
• Demonstrated ability to stay connected and maintain communication across distributed teams in hybrid or remote settings.
• Strong desire and ability to learn quickly, take initiative, and assume increasing responsibility.
• Ability to manage multiple priorities and deliver timely, high-quality results.