Contract Administrator

Are you ready to join one of the biggest names in Healthcare Technology Management?

Are you ready to be part of something special...

This is your opportunity to get in the door as we EXPLODE in growth!

If you are energetic and passionate --> YOU NEED TO APPLY

Who We Are:

Founded by Philip Revien and Michael Fischer in 2014, 626 provides maintenance expertise on all medical imaging equipment manufacturers and modalities. Philip and Michael first met in the maternity ward of a South Florida hospital on June 26, 2012, the day each of their sons were born. The vision for 626 (a tribute to their sons’ birth dates) was also born that day.

The pair began talking and soon realized they shared a common goal— improving patient care. Two years later, 626 was established. What began as two men in a garage, 626 now employs more than 300 employees nationwide and has emerged as one of the fastest-growing third-party company in the healthcare technology management market.

Contract Administrator

A. GENERAL STATEMENT OF DUTIES

Handles the setup of new contracts and customer accounts, billing of new and existing contracts, processing of contract cancellation notices and maintenance of contracts (amendments). Responsibilities include full review of new contracts and accounts prior to setup to ensure accuracy and consistency, communication with Accounting Manager and sales and service team(s) regarding any discrepancies or issues, and direct communication with contract related inquiries (internal and external).

B. REPORTING RELATIONSHIP

Work is performed under the direction of the Accounting Manager.

C. DUTIES AND RESPONSIBILITIES

The duties and responsibilities of this position include, but are not limited to, the following:

•  Contract Administration, including but not limited to:
• Organizing and maintaining accuracy of all contracts (active and inactive) which includes assigning contract and equipment IDs in a consistent manner both in the system and in master contract database
•  Reviewing/auditing of new contracts submitted which includes verifying coverage dates, pricing, equipment information, coverage levels and exclusions
• Setup of new contracts in the system based on the contract information provided and reviewed which includes setup and linking of new contracted equipment in the system and in master contract/equipment database
•  Following/Enhancing the renewal process of existing contracts
•  Following/Enhancing the cancellation process when cancellation notices are received which may include generating pro-rated invoices and/or credit memos
•  Warranty tracking in master contract database based on new system sales
•  Serving as the point of contact for all internal and external contract related inquiries (i.e., questions regarding coverage & exclusions, billing status/history, etc.)
• Contract billing/invoicing, including but not limited to:
•  Monthly, quarterly, and annual invoicing of all active contracts
•  Customer Account Administration, including but not limited to:
•  Adding new customer accounts to the system, which includes verifying information provided either via client application, or work order submission
•  Adding applicable new customer accounts to tax management system, which includes uploading applicable tax exemption documents for validation
•  Updating and maintaining accurate customer account information such as billing addresses and emails, company names, payment terms, etc.
•  Perform related work as required

D. REQUIRED CERTIFICATES, LICENSES, KNOWLEDGE, SKILLS, AND ABILITIES

Experience in contract management and document review and auditing. Exceptionally strong organizational skills. Ability to manage individual workload efficiently and effectively. Knowledge of Microsoft office suite, especially outlook and excel. Solid communication skills which facilitate effective verbal and written communication with members of the Company's management staff, professional and administrative staff, and clients.

E. Education and Experience

A bachelor’s degree from an accredited college preferred but not required. Minimum of four (4) years of progressively responsible experience. Experience operating computer systems, accounting software, peripherals, and other business machines. Experience with Web-based, Windows- based, and other data entry processes.

F. Additional Duties

This position includes the performance of additional duties as assigned. Responsibilities may be modified, expanded, or reassigned at the discretion of leadership to meet the evolving needs of the Finance Department. Examples include, but are not limited to:

• Renewal of existing contracts

• Accurately tracking, ordering, and invoicing of helium consumption of contracted MRI assets based on the allotments outlined in each individual contract

• Accurately tracking and ordering drop protection insurance policy renewals

Benefits:

•401(k)

•401(k) matching

•Dental insurance

•Health insurance

•Health savings account

•Life insurance

•Paid time off

•Vision insurance

626 Opco, LLC provides employment opportunities to all individuals regardless of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, marital status, disability, or genetic information.Please note that this job description is not a complete and comprehensive list of duties and responsibilities that are required of the employee. A responsibility or duties can or will change at any time with or without notice.