Order Adjustments Accounting Associate

HOURS: Monday – Friday; 9am-5:30pm

PAY: $19/hr based on experience                     

REPORTS TO: Accounts Payable Manager

FLSA STATUS: Non-Exempt

Pre-employment Screening: Background Check, Education Verification, References, Drug Test, 10-key Test

WORK FROM HOME STATUS: Eligible

After a period of in-person training and time working onsite with your team, this role has the option to work remotely (in WI only at this time). In general, this timeframe tends to be 3-6 months. Note that there will be situations when someone may choose or be asked to return onsite which would be coordinated and scheduled in advance.

We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours – that’s why one of our core values is to provide remarkable service. When you work here, you’ll be treated with the same level of respect and positive attitude.

As an order adjustments accounting associate, you’ll be working closely with our customer service/sales and vendor relations teams to verify that all orders are completed accurately.  Also, you will be performing various data entry and reporting duties, as well as interacting frequently with internal and external customers.

Here’s what a typical day might look like. (These are the essential functions of the job). Other duties may be assigned.

• Demonstrate the eight core principles that guide every 4imprint teammate daily: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, Humility.
• Assist sales with changes to customer orders in a timely manner.
• Process emails for cancellations or changes to customer orders.
• Follow up with sales and vendors in a timely matter.
• Work closely with team members to provide appropriate feedback.
• Handle all aspects of customer/vendor contact respectfully. 
• Process invoices as needed.
• Prepare month-end reports for the accounts payable manager as a backup for other discrepancy associates.
• Assist internal and external customers with general inquiries each day.
• Analyze monthly account statements from vendors and reconcile discrepancies.
• Prepare month-end reports for the accounts payable manager as a backup for other discrepancy associates.
• Maintain a current understanding of trends and updates in your role.
• Participate in training classes and actively seek professional development.

You might be a fit for this position if you are:

• Friendly, tactful, and professional in your communications on the phone and in e-mail.
• A multi-tasker who is ready to act in any situation.
• Extremely organized and focused on the details that matter.
• Able to demonstrate strong computer skills with working knowledge of databases, spreadsheets and MS Office Suite. 
• A self-starter who takes the initiative to solve problems and follow up with both internal and external customers.
• Someone who enjoys change and trying new things.

Required education/skills/experience:

• High school diploma or equivalent. 
  • Bachelor's or associate’s degree in accounting or related field a plus. 
• 0-1 years of experience in a similar field. 

• Knowledge and experience in accounting-related functions preferred. 
• Data entry and 10-key adding machine proficiency.
• Proficient in Microsoft Excel, Word, Outlook and Windows.
• Please refer to the physical requirements form for details on the physical requirements of this role. 

Work Environment:

An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description. 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job.  Reasonable accommodation(s) will be made to enable individuals to perform the essential functions. 

• Regular and predictable attendance.
• Ability to effectively communicate with others (verbal and written).
• Ability to enter data.
• Work will be performed at 4imprint, Oshkosh. Possibility to work from home in the future.

H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

The following five drugs or classes of drugs will be tested for: 1)  Marijuana (THC)  2)  Cocaine Metabolites 3)  Phencyclidine 4)  Amphetamines (Class) 5)  Opiate Metabolites.

4imprint has a drug-free workplace policy.
 
Equal opportunity employer, including veterans and individuals with disabilities.