What are the responsibilities and job description for the Program Manager / Compliance Manager position at 3M Consultancy?
The candidate selected will have to have an active TS clearance, live in the greater DC/Baltimore area and be willing to attend weekly customer meetings at the Ft. Meade complex. Ideally, we need someone with 10-15 years of experience and willing to build a new team.
Position Overview
We are seeking a seasoned Program Manager / Compliance Manager to oversee all aspects of a federal IDIQ contract. The ideal candidate will ensure strict adherence to federal regulations, manage contract execution, and serve as the primary liaison with government officials. This role is pivotal in ensuring timely service delivery while upholding all contractual obligations and legal requirements.
Key responsibilities include tracking, preparing, and submitting invoices in compliance with the Federal Acquisition Regulation (FAR) and Defense Contract Audit Agency (DCAA) guidelines. The role demands accurate cost calculations, meticulous project detail tracking, and prompt resolution of any billing discrepancies. Additionally, the manager will act as a bridge between project management, sales, and finance teams to ensure timely and accurate billing and contract management.
Primary Duties and Responsibilities
Contract Negotiation and Drafting: Develop and negotiate contract terms with government agencies, ensuring compliance with FAR, including pricing, deliverables, timelines, and performance metrics.
Compliance Management: Monitor contract compliance throughout the project lifecycle, ensuring adherence to government regulations, reporting requirements, and internal policies.
FAR and DCAA Compliance: Ensure all invoices and financial practices adhere to FAR and DCAA guidelines regarding cost documentation and billing procedures.
RFP/RFQ Evaluation: Analyze Requests for Proposals (RFPs) and Requests for Quotations (RFQs) from government agencies, identifying potential opportunities and assessing the organization's ability to meet requirements.
Contract Administration: Manage day-to-day administration of government contracts, including tracking project milestones, managing change orders, resolving disputes, and communicating with contracting officers.
Risk Assessment: Identify potential risks associated with government contracts, develop mitigation strategies, and proactively address issues that may impact contract performance.
Stakeholder Management: Collaborate with internal teams such as sales, services, legal, and finance to ensure all aspects of the contract are properly managed and communicated.
Reporting and Analysis: Prepare regular reports on contract status, financial performance, billing trends, and compliance metrics for senior management.
Invoice Generation: Create invoices based on project timelines, deliverables, and approved contract terms, including fixed-price and time-and-material contracts.
Cost Analysis: Analyze project costs and labor hours to accurately calculate billable charges on invoices.
Contract Interpretation: Thoroughly understand contract terms and conditions to ensure accurate billing practices.
Billing Reconciliation: Review and resolve any billing discrepancies or issues raised by the government.
Education, Experience, and Qualifications
Citizenship: U.S. Citizenship required.
Security Clearance: Active Top Secret Security Clearance required.
Location: Residency in the Washington D.C. – Baltimore, MD Metro Area required.
Certifications: Preferred certifications include Certified Commercial Contracts Manager (CCCM), Certified Federal Contracts Manager (CFCM), or Certified Professional Contracts Manager (CPCM).
Training: Defense Acquisition University (DAU) certifications or trainings are preferred.
Experience: 10 to 15 years of contract management experience, with a preference for federal contracting experience.
Candidate Profile
Communication Skills: Strong communication, negotiation, organizational, and problem-solving skills.
Resource Management: Demonstrated ability in resource management and a thorough understanding of legal guidelines.
Organizational Awareness: Ability to navigate formal and informal structures and understand the organization's culture; adept at working in cross-functional team environments.
Technical Proficiency: Proficiency with Microsoft Office applications, including Word, PowerPoint, and Excel.