Position Title: Office Administrator

Join our dynamic team as an Office Administrator and become the heartbeat of our organization’s daily operations! This energetic role is perfect for a proactive, organized individual who thrives in a fast-paced environment. You will be the central hub for office management, ensuring smooth administrative workflows, coordinating schedules, managing vendor relationships, and supporting team members across departments. Your enthusiasm and attention to detail will help foster an efficient, welcoming workplace where everyone can excel.

• Oversee daily office operations to ensure a productive and organized environment
• Manage calendars, schedule appointments, and coordinate meetings with precision and professionalism
• Supervise administrative staff and provide training & development opportunities to enhance team performance
• Handle vendor management, including negotiating contracts, processing invoices via QuickBooks, and maintaining supplier relationships
• Coordinate event planning for company functions, meetings, and community outreach initiatives
• Maintain accurate bookkeeping records, including filing, data entry, and financial documentation
• Support human resources functions such as onboarding new employees, managing payroll processes, and handling employee inquiries
• Oversee front desk activities, including multi-line phone systems, phone etiquette, and visitor reception
• Assist with medical office management tasks if applicable, ensuring compliance with healthcare regulations and confidentiality standards

• Proven experience in office administration or office management roles with strong organizational skills
• Supervising experience with the ability to lead and motivate a team effectively
• Proficiency in QuickBooks for bookkeeping and payroll processing
• Excellent communication skills—both verbal and written—and professional phone etiquette
• Strong calendar management skills to coordinate schedules efficiently
• Experience with event planning and vendor management to support organizational initiatives
• Knowledge of human resources procedures including onboarding, training & development programs
• Familiarity with multi-line phone systems, filing systems, and general clerical tasks
• Ability to handle budgeting responsibilities accurately and responsibly
• Prior experience in medical office management or healthcare settings is a plus but not required

Embark on a rewarding career where your organizational prowess makes a real impact! We’re dedicated to fostering a vibrant workplace that values your skills and supports your growth every step of the way.

Pay: $25.10 - $30.22 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person

Salary : $25 - $30