What are the responsibilities and job description for the Assistant Athletic Director position at 316A - Orange Middle School Athletics?
POSITION DESCRIPTION
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POSITION TITLE |
Assistant Athletic Director |
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SCHOOL/DEPARTMENT |
Assigned School |
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SALARY |
Per the appropriate salary schedule |
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FLSA STATUS |
Exempt |
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REPORTS TO |
School Athletic Director |
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SUPERVISES |
Coaches |
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WORK WEEK SCHEDULE |
Monday – Friday; some evenings and weekends |
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WORK HOURS |
40 Minimum |
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NUMBER OF MONTHS PER YEAR |
10 |
POSITION PURPOSE:
The Assistant Athletic Director assists the School Athletic Director regarding the provision and supervision of athletic programs at the assigned school.
MINIMUM QUALIFICATIONS:
KNOWLEDGE, SKILLS, AND ABILITIES
- Thorough knowledge of all the Athletic Policies approved by the Orange County Schools Board of Education
- Thorough knowledge of existing system, state, and conference regulations
- Thorough understanding of the proper administrative chain of command
- Thorough knowledge of the fundamental philosophy, skills, and techniques associated with the athletic program
- Thorough knowledge of state and federal requirements regarding physical examinations, parental consent, and eligibility for athletic participation
- Thorough knowledge of training rules and any other unique regulations about the various sports in which athletes are engaged
- Thorough knowledge of guidance and safeguards in place for the safety of athletes to address medical injuries and emergencies
- Thorough knowledge of the process for initiating policies and procedures applicable to the athletic program
EDUCATION, TRAINING, AND EXPERIENCE
- Bachelor’s Degree from an accredited institution in Physical Education or a related field
- Minimum of three (3) years of classroom experience as a Physical Education teacher at the middle or high school level
- Any equivalent combination of training and experience that provides the required knowledge, skills, and abilities
CERTIFICATION AND LICENSE REQUIREMENTS
- NC Teacher Certification in Physical Education
- Must possess a valid driver’s license issued by the NC Department of Motor Vehicles
PREFERRED QUALIFICATIONS:
- Master’s Degree or additional credits beyond a Bachelor’s Degree from an accredited institution in a related field
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Responsible for the implementation by the entire staff of the sports program, according to the OCS Athletic Policy and Board of Education policies
- Implement existing system, state, and conference athletic regulations with fidelity
- Utilize the proper administrative line of command and refer all requests and grievances through proper channels
- Attend all required public/staff/departmental meetings
- Establish the fundamental philosophy, skills, and techniques to be taught by staff
- Design conferences, clinics, and staff meetings to ensure staff awareness of the overall program as needed
- Encourage staff professional growth by encouraging clinic attendance according to local clinic policy
- Delegate specific duties, supervise implementation, and at season’s end, analyze staff effectiveness and help evaluate staff as needed
- Maintain discipline, address grievances, and work to increase morale and cooperation
- Assist the Athletic Director with scheduling, providing transportation, and communicating requirements for tournaments and special sporting events
- Assist in the necessary preparation to hold scheduled sports events or practices, and adhere to scheduled facility times
- Coordinate programs with maintenance and school employees
- Provide documentation to fulfill state and system requirements concerning physical examinations, parental consent, and eligibility
- Provide proper safeguards for the maintenance and protection of assigned equipment sites
- Advise the Athletic Director and Athletic Supervisor regarding any concerns and recommend policy, method, or procedural changes
- Provide training rules and any other unique regulations of the sport to each athlete who is considered a participant
- Monitor and give constant attention to student-athletes' grades and conduct
- Must be present at all practices and games
- Provide assistance, guidance, and safeguards for each participant
- Share responsibilities for upkeep and regular care of facilities and fields
- Initiate programs and policies concerning injuries, medical attention, and emergencies
- Complete and submit proper paperwork regarding all disabling athletic injuries to the athletic office within 24 hours of the occurrence
- Determine discipline by school system policies
- Communicate procedures regarding due process entitlements when the enforcement of discipline is necessary
- Contact parents when a student is dropped from a team or becomes ineligible to participate
- Assist athletes with their college or advanced educational selections
- Participate in the budgeting function with the Athletic Director by establishing requirements for the next season
- Recommend guidelines regarding type, style, color, or technical specifications of equipment
- Assist with operating within budget appropriations
- Properly mark and identify all equipment before issuing and/or storing
- Monitor equipment rooms and coaches’ offices; authorize who may enter
- Issue and/ or requisition equipment
- Limit student-athlete presence to authorized areas of the building at the appropriate times
- Examine locker rooms before and after practices and games
- Check on the general cleanliness of the facility, and be responsible for the cleanliness and maintenance of specific sports equipment
- Secure all doors, lights, windows, and locks before leaving the building if custodians are not on duty
- Instill in each player a respect for each other, equipment, and school property, emphasizing care and proper use of equipment
- Help organize parents, coaches, players, and guests for the pre-season meeting
- Promote the sport within the school by recruiting athletes who are not in another sports program
- Promote the sport outside the school via news media, Little League programs, or in any other feasible manner
- Maintain good public relations with news media, Booster Club, parents, officials, volunteers, and spectators
- Present information to the news media concerning schedules, tournaments, and results, if needed
- Perform other duties as assigned by the Athletic Director, Athletic Supervisor, and/or School Principal
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WORKING CONDITIONS |
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PHYSICAL DEMANDS |
Substantial standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, pushing, and pulling. Work is considered moderate physical work requiring the exertion of up to 50 pounds of force. |
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WORK ENVIRONMENT |
Employees in this position are required to work in indoor and outdoor environments and come into direct contact with OCS staff, students, and the public. |
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ACKNOWLEDGEMENTS |
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The following signatures acknowledge that the supervisor has verified the accuracy of the position description, has discussed position requirements with the employee, and has advised the employee of work performance expectations |
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Reviewed by: Employee's Signature |
Date |
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Approval by: Supervisor's Signature |
Date |
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The completed and signed position description shall be maintained at the employee’s work location, shall be reviewed with the employee by his or her immediate supervisor, should be revised as required, and shall serve as the basis for all required evaluations. |
DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.
200 E. King St., Hillsborough, NC 27278 Version 9/27/17