What are the responsibilities and job description for the Executive Assistant - Naples position at 3-D CONSTRUCTION?
The Senior Executive Assistant’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as 5 YEARS OF Executive Assistantand is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.
Responsibilities
- Coordinate daily calendars of senior managers
- Plan appointments and events
- Act as the point of contact between executives and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Manage phone calls and emails
- Respond promptly to managers’ queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to our company policies
- YOU WILL ALSO BE RESPONSIBLE FOR PERSONAL ASSISTANT WORK FOR CEO OF COMPANY.
Requirements and skills
- Proven work experience as a Senior Executive Assistant, Executive Administrative Assistantor similar role
- Knowledge of office procedures
- Solid experience with office management systems, ERPs and MS Office
- Familiarity with online calendars and cloud systems
- Experience using office equipment, including printers and fax machines
- Strong communication skills (via phone, email and in-person)
- Experience exercising discretion and confidentiality with sensitive company information
- Excellent organizational skills with an ability to think proactively and prioritize work
- High school degree; additional qualifications as Personal Assistant or Secretary are a plus
Job Type: Full-time
Pay: $65,000.00 - $90,000.00 per year
Benefits:
- Health insurance
Experience:
- Microsoft Excel: 5 years (Required)
- EXECUTIVE ASSISTING: 7 years (Required)
Work Location: In person
Salary : $65,000 - $90,000