Payroll Coordinator

Payroll and Benefit Coordinator

• 401(k)
• Employee assistance program
• Paid time off
• Dental insurance
• Health insurance
• Vision insurance

• Compile or update payroll data such as pay rate, personnel or personal information, time & attendance records, benefit deduction while verifying completeness and accuracy.
• Communicate and report any payroll information change, tax information and other base data required for each payroll to payroll outsourcing company in a timely manner by email, fax or telephone.
• Correspond to the employees regarding payroll inquiries and resolve payroll discrepancies by collecting and analyzing data.
• Reconcile payroll-related activity and interact with outsourcing companies to clear reconciling items; balance current, month-to-date and year-to-date payroll registers. Benefit Administration
• Enter and update the employee information upon events using the benefits management system.
• Act as liaison between employees, insurance providers or brokers in enrollment or termination administration and to resolve benefit related problems and ensure effective utilization of plans and positive employee relations.
• Prepare benefits invoices, reconcile against withholding reports, and process for management review and payment.
• Employee Hiring & Onboarding and Separation Administration
• Support HR Manager in the hiring process including researching the appropriate recruiting sources, initiating background checks, preparing documents for new hires, and assisting new-hire orientation as well.
• Conduct new hire orientation and process hiring-related paperwork, ensuring that all hiring documents such as I-9 and payroll documents for new hires are received in a timely manner.
• Prepare and process all separation documents while contacting external vendors when necessary.
• Filing & Record keeping
• Create employee files and file all personnel related documents including staffing, recruitment, training, grievances, performance evaluations in each employee’s personnel and confidential folders.
• Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Administer workplace posters and notices, ensuring that federal, state and local employment posters and subscriptions are ordered and posted appropriately in each office and store.
• Support HR Manager in various projects relating to HR and benefit.
• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by Management.
• Maintains high ethical standards in the workplace.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with management, office staff members and outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.
• Other duties assigned.

Benefit Administration

• Enter and update the employee information upon events using the benefits management system.
• Act as liaison between employees, insurance providers or brokers in enrollment or termination administration and to resolve benefit related problems and ensure effective utilization of plans and positive employee relations.
• Prepare benefits invoices, reconcile against withholding reports, and process for management review

Excel

• Bachelor's degree and 3-5 years of hands-on experience in payroll process, or equivalent combination of education and experience.
• Must be able to work in Santa Monica 3 times a week