Showroom Coordinator

Showroom Coordinator

Employment Type: Full-Time

Salary: $75,000

We are seeking a highly organized, detail-oriented, and proactive Showroom Coordinator to support sales, merchandising, showroom operations, and customer experience within a fast-paced fashion environment. This individual will play a key role in maintaining showroom organization, sample management, logistics coordination, and sales support while ensuring smooth day-to-day operations.

Position Summary

The Showroom Coordinator will oversee showroom presentation, sample inventory management, shipping coordination, customer support, and administrative assistance to the sales team. The ideal candidate thrives in a deadline-driven environment, is highly organized, and enjoys working cross-functionally with both product and people.

Key Responsibilities

Showroom Management

• Maintain showroom organization and presentation at all times
• Ensure collections, samples, fixtures, and displays are properly merchandised
• Prepare showroom for buyer appointments, market weeks, and special events
• Coordinate setup and breakdown of seasonal collections and presentations
• Manage showroom calendars and appointment scheduling

Sample Management

• Receive, organize, tag, and track incoming samples
• Maintain accurate inventory and tracking systems
• Coordinate seasonal sample requests and allocations
• Conduct inventory audits and sample reconciliation
• Monitor missing, damaged, or delayed samples and follow up accordingly
• Maintain showroom storage areas and sample archives

Shipping & Logistics

• Coordinate inbound and outbound sample shipments
• Track shipments and ensure timely delivery and returns
• Maintain shipping records and documentation
• Partner with carriers and logistics providers to support operational efficiency

Sales Support

• Support the sales team during appointments and customer meetings
• Assist with line sheets, pricing materials, order forms, and sales tools
• Coordinate sample requests and account follow-up
• Assist with seasonal market preparation

Customer & Administrative Support

• Welcome buyers, customers, and visitors to the showroom
• Coordinate meeting setup, hospitality, and showroom experience
• Order and maintain office and showroom supplies
• Support reporting, data entry, and administrative projects
• Partner cross-functionally with sales, merchandising, marketing, and operations teams

Qualifications

• 1–3 years of experience in fashion, showroom, wholesale, retail, or related industry
• Strong organizational, multitasking, and communication skills
• High attention to detail and follow-through
• Proficiency in Microsoft Office, Excel, Outlook, and Google Workspace
• Ability to manage multiple priorities in a fast-paced environment
• Positive, team-oriented attitude with strong customer service skills

Preferred Qualifications

• Fashion showroom or wholesale experience
• Sample management and inventory coordination experience
• Shipping and logistics coordination background
• Customer service, hospitality, or visual merchandising experience
• Experience supporting market weeks or trade shows

Benefits

• Health, Dental & Vision Insurance
• Paid Time Off
• 401(k) eligibility
• Opportunity for growth within a collaborative and fast-paced environment