Administrative Assistant

Assignment Duration: 05/06/2026 – 11/06/2026

Work Location: Corporate Headquarters (Onsite)

Job Title: Administrative Assistant 3 (Business Operations & Corporate Services)

Role Overview

This role focuses on providing administrative and operational support to ensure an efficient, organized, and productive work environment. The Administrative Assistant will handle a wide range of office, logistical, and coordination tasks while serving as a key point of contact for internal teams and external partners. This position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

General Administrative Support

• Perform core office functions including filing, document management, and correspondence handling
• Screen calls, respond to inquiries, and route communications appropriately
• Schedule and coordinate meetings, conferences, and appointments
• Review and edit documents for accuracy, grammar, and formatting
• Prepare expense reports, purchase orders, and maintain office supplies
• Update organizational charts and assist with office or equipment moves
• Compile, analyze, and report on information relevant to leadership needs

Reception & Communication

• Serve as a central point of contact for department inquiries
• Respond promptly and professionally to requests within scope of authority
• Handle sensitive and confidential information with discretion

Logistics & Coordination

• Manage calendars and coordinate complex scheduling needs
• Organize meetings, events, and travel arrangements (domestic and international)
• Coordinate with vendors and internal teams for venue selection, room setup, catering, and materials
• Ensure travel arrangements align with internal policies and cost guidelines
• Liaise with travel agencies, airlines, and service providers to resolve issues

Presentation & Reporting

• Create high-quality presentations and documents under tight deadlines
• Translate business needs into clear, well-organized visual and written materials
• Prepare reports by gathering and synthesizing information from multiple sources

Qualifications

• Bachelor’s degree with a minimum of 5 years of relevant administrative experience

Alternative combinations may include:

• PhD or Law degree with 3 years of experience
• Master’s degree with 4 years of experience
• Associate’s degree with 6 years of experience
• High School diploma with 7 years of experience

Additional Notes

• Strong attention to detail, organization, and multitasking abilities required
• Must be comfortable working in a fast-paced, deadline-driven environment
• High level of professionalism and confidentiality is essential