Administrative Assistant I

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. PART TIME 20 Hours Job Summary Supports complex administrative operations with minimal supervision. Oversees daily functions, manages communications, ensures compliance, and supports reporting. Reports to the Principal Investigator and Team Leader, facilitating activities of the Biomarkers of Aging Consortium. Qualifications 1. Perform duties under moderate supervision with intermediate to advanced proficiency in 2. administrative skills. 3. Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages. 4. Coordinate calendar and schedules including: coordinate calendars for several managers or coordinates events 5. Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material. 6. Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process. 7. Helps to plan and execute events such as conferences and seminars. 8. Assist with training and orienting staff as needed. 9. Provide cross coverage as needed. 10. Assist with special projects as directed. 11. Follow HIPAA guidelines for the management of patient privacy and confidentiality. 12. Other duties, as assigned. Additional Job Details (if applicable) A university undergraduate degree is required Two years administrative or research assistantship experience preferred 1. Knowledge of practice operations and standards. 2. Understanding of procedures including filing, copying, scanning, printing, and faxing. 3. Verbal skills: Ability to interpret information as appropriate, answer more complex questions in the most professional manner and communicate in a professional, courteous, clear and concise manner. 4. Organization Skills: Ability to manage work processes in a neat and orderly way and to sort and alphabetize. Ability to manage multiple tasks effectively, follow established protocols, and work within systems. 5. Writing Skills: Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo or interoffice note) and to take complete and accurate messages. May respond directly on behalf of manager/provider without direction or instruction. 6. System Skills: Ability to type and enter data effectively and at a more advanced level. 7. Intermediate level computer skills including the ability to use word processing, spreadsheet, database and presentation applications. 8. Intermediate understanding and use of medical terminology. 9. Intermediate comprehension of billing and fiscal information. 10. Knowledgeable and compliant with all hospital, State and Federal requirements (where applicable to job performance), including policy and procedures with The Joint Commission and HIPAA. Remote Type Onsite Work Location 77 Avenue Louis Pasteur Scheduled Weekly Hours 20 Employee Type Regular Work Shift Day (United States of America) Pay Range $17.36 - $23.80/Hourly Grade 2 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.

Salary : $17 - $24