Front Office Coordinator

Job Overview

We are seeking an energetic and highly organized Front Office Coordinator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure smooth communication between clients, visitors, and staff. Your proactive approach and excellent organizational skills will help create a positive first impression and support the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive experience from the moment they arrive
• Manage phone systems, screen calls, and direct inquiries to appropriate personnel with courtesy and clarity
• Maintain appointment calendars, schedule meetings, and coordinate with employee schedules
• Handle data entry tasks accurately using spreadsheets, Word processing software, and other productivity tools like Google Workspace and Microsoft Office
• Perform clerical duties such as filing, proofreading documents, managing authorizations
• Support office management and assist with basic administrative projects
• Manage collections and coordinate with billing support staff

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel), Google Workspace applications, and familiarity with productivity software
• Excellent phone etiquette with experience providing customer support or client communication
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Proven office management skills including calendar management, filing systems, data entry, and organizational skills
• Technical proficiency in computer literacy, data entry accuracy, proofreading, and document preparation
• Previous clerical or administrative experience in a front desk or medical receptionist role is preferred
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment

Join us as a Front Office Coordinator to be the friendly face that keeps our office running smoothly! Your dedication to excellent service combined with your organizational prowess will make a meaningful impact on our team’s success. We value proactive professionals who thrive on providing top-tier support and creating welcoming environments for everyone who walks through our doors.

Benefits:

• Flexible schedule

Work Location: In person