Accounting Specialist

 

Position Overview
We’re seeking a detail-driven Accounting Specialist to oversee critical financial functions within our commercial contracting operations. This role will be instrumental in supporting our transition from Sage 300 Construction to Sage Intacct, and will play a key role in maintaining the accuracy of project-level financials, billing workflows, and compliance tracking. Prior experience in construction accounting systems is essential.

 

Primary Responsibilities
1. Financial System Operations
- Manage day-to-day accounting transactions using construction-focused ERP tools.
- Accurately process vendor payables, ensuring appropriate job and task cost tracking.
- Perform reconciliations for financial accounts and vendor ledgers.
- Collaborate with accounts payable personnel for issue resolution and system integrity.
2. Project-Based Cost Management
- Allocate labor, materials, subcontractor services, and other direct costs to active projects.
- Partner with operations teams to support budget tracking and financial forecasting.
- Develop and distribute job performance summaries and cost variance reports.
3. Payroll Collaboration
- Support payroll compliance by assisting with tax filings and regulatory submissions.
- Coordinate with payroll processing leads to maintain accuracy in job cost allocations.
4. Revenue & Receivables Oversight
- Generate customer invoices aligned with contract terms, including progress and T&M billing.
- Monitor payment collections, apply receipts, and follow up on delinquencies.
- Maintain contract compliance records, such as lien releases and documentation requirements.
5. Month-End & Financial Reporting
- Contribute to closing cycles through journal entries, reconciliations, and financial reviews.
- Prepare internal reports detailing financial status, project profitability, and operational insights.

 

Requirements
- 2 years of hands-on accounting experience in construction or field-based service sectors
- Familiarity with Sage 300 (Construction Edition) and willingness to adapt to Sage Intacct
- Understanding of job cost tracking, billing compliance standards, and WIP methodology
- Proficiency with Excel for data summaries and analytics
- Awareness of regulatory obligations including payroll compliance, 1099s, and tax reporting

 

Desirable Attributes
- Previous experience supporting financial functions in an electrical or specialty contracting firm
- Exposure to integrated systems like Procore, Textura, or similar project platforms
- Knowledge of retainage, change management workflows, and subcontractor billing practices
- Notary certification is a plus