Sr. Program Coordinator

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami/UHealth Anesthesiology Department has an exciting opportunity for a full-time Sr. Program Coordinator to work in Miami, FL. Please note: This is an in-person opportunity. The Senior Program Coordinator provides administrative support to faculty and acts as a liaison between faculty, students, and other Universities. This position assists in the development, monitoring, and reporting of departmental budgets. CORE JOB FUNCTIONS Works closely with students to continuously evaluate their learning experience and improve quality and value of the program. Registers students for courses using University procedures and systems. Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students. Develops strategic partnerships with external entities and organizations. Creates monthly budget reports to ensure operations are within plan. Assists with database maintenance and enrollment management. Ensures administrative processes and associated forms for instructor services are completed in a timely manner. Responds to various instructor requests and telephone, email, and internet submissions for all programs. Prepares faculty payroll for the program. Plans and participates in open houses for the department. Adheres to University and unit-level policies and procedures and safeguards University assets. Department Specific Functions Primarily exercises discretion and independent judgment in daily activities and should be able to work with minimal supervision. Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions. Provides administrative support to the Division Chief of Solid Organ Transplant, Division Chief of OB, and the members of both divisions and 16 Faculty Attendings. Performs complex assignments and resolves issues and problems referred by physicians or the supervisor. Ensures completed work products meet required timelines and standards of quality and quantity. Resolves unique situations where each contact must be handled differently using judgment discretion. Preparation of presentations, publications (articles and books), operational reports and grants. Responsible for coordinating and taking minutes for the Liver and OB division meetings. Prepare PowerPoint presentations, update CVs in the University Digital measure website, and lecture material for residents for both divisions, write recommendation letters. Assist in the designs and implementation communication improvements, monitoring, or enforcement of compliance standards. Responsible to compile, review and enter the daily clinical assignments and monthly call schedules for the Transplant and OB divisions. Advise the Division Chiefs, Director and Manager of any coverage issues. Responsible for reviewing and enter any changes in the scheduling system QGenda. Prepare and distribute via email the daily JMH on-call schedule for Attendings, Residents and CRNA. Act as back-up for the other Clinical Program Coordinator at JMH, back-up for Senior Program Coordinator at UMH. Assist with the residents and fellows monthly call schedules and rotations for the Liver and OB divisions. Assist with month on-call schedules and rotations at Jackson South. Handle all 2nd calls at Jackson Main, to ensure all calls are filled and if not covered, will find appropriate coverage. Maintains the calendar of the 2 Division Chiefs, provides routine and general clerical support or medical-related support which may include patient care, student service, reports, and statistics. Run the month daily sum reports for Jackson South, Jackson North and Jackson West. Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals. Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Orders office supplies. Composes correspondence or selects standardized formats. Prepares financial forms (Reimbursements via workday, purchase order, work orders, check requisitions, etc for department). Responsible for new Faculty orientation, on-boarding and off-boarding. May provide ancillary support to physicians, clinical activities, business services, student services, etc. Performs other duties as assigned. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS High school diploma or equivalent Minimum 3 years of relevant experience Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Commitment to the University’s core values. Ability to work independently and/or in a collaborative environment. Proficiency in computer software (i.e. Microsoft Office). Any relevant education, certifications and/or work experience may be considered. #LI-NN1 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H6 The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.