What are the responsibilities and job description for the Administrative Assistant position at 1Rivet?
Location: Reston, VA
Job Type: Full-time - Temporary (4–6 months)
Pay:& $32 - $35 per hour&
Job Summary
We are seeking a highly organized and proactive Administrative Assistant to support executives across the Product and Technology organization. Reporting to the Director of Business Operations, this role provides executive support through calendar management, scheduling, travel coordination, expense reporting, communications support, and project tracking.
The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced environment with a high level of professionalism and discretion.
Responsibilities• Manage executive calendars and coordinate scheduling across multiple stakeholders and time zones
• Anticipate scheduling conflicts and support priority alignment
• Prepare executives for meetings with the appropriate materials and context
• Coordinate domestic and international travel arrangements
• Prepare and submit expense reports accurately and on time
• Track travel and expense activity and flag variances as needed
• Draft and refine internal communications and executive materials
• Support meeting notes, readouts, and organizational communications
• Track budgets, resource utilization, and project updates
• Maintain project tracking documents and monitor timelines, risks, and dependencies
• Provide administrative support across Product and Technology leadership
• Support team meetings, offsites, and key organizational events
• Complete special projects and ad hoc assignments as needed
• Previous administrative or executive support experience preferred
• Strong organizational and time management skills
• Experience managing complex calendars and scheduling
• Experience coordinating travel and expense reporting
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Proficiency with Microsoft Office and other business tools
Salary : $32 - $35