What are the responsibilities and job description for the DSA Closeout Specialist position at 19six Architects?
Originally founded in Santa Barbara in 1906, our firm is rooted in serving clients within the K-12, Community College, Healthcare, Performing Arts, and Civic markets throughout California. While our firm continues to grow and evolve, we will always remain true to our guiding code: Dedicated to Projects that Enrich the Community. 19six Architects offers a diverse and collaborative environment with passionate and innovative professionals. We invest in our staff and provide opportunities for professional and personal development.
19six is looking for an experienced DSA Closeout Specialist, working in-person out of either our San Luis Obispo, Santa Barbara or Roseville offices.
Position Overview
The DSA Administrator is responsible for managing the administrative aspects of Division of the State Architect (DSA) paperwork and communication during the close-out phase of K-12 and community college public school projects. This role will coordinate with other 19six offices and personnel to ensure full compliance with DSA regulations and to secure project completion with a DSA #1 Certification and Close of File.
Primary Role & Responsibilities
19six is looking for an experienced DSA Closeout Specialist, working in-person out of either our San Luis Obispo, Santa Barbara or Roseville offices.
Position Overview
The DSA Administrator is responsible for managing the administrative aspects of Division of the State Architect (DSA) paperwork and communication during the close-out phase of K-12 and community college public school projects. This role will coordinate with other 19six offices and personnel to ensure full compliance with DSA regulations and to secure project completion with a DSA #1 Certification and Close of File.
Primary Role & Responsibilities
- Serve as the primary liaison between contractors, architects, school district representatives, and the DSA during the project close-out phase.
- Prepare, process, and track close-out documentation, including forms 6-AE, 6-C, and 168, ensuring compliance with DSA requirements.
- Manage DSA-related submissions with Field Docs Offices and upload documentation to DSA Box.
- Interpret and process 301-N and 301-P letters, as well as form 302, including re-examination requests when necessary.
- Maintain thorough knowledge of all DSA close-out forms and regulations, including forms 1, 1-REG, 102-IC, 5-PI, and 6-PI.
- Participate in project meetings to address DSA close-out requirements.
- Support multiple team’s firm wide, including providing the Marketing Team with closeout update upon certification.
- High school diploma required; Associate degree or higher preferred.
- Minimum of 3 years of experience in DSA administration with a focus on close-out for K-12 and/or Community College architectural/construction projects.
- In-depth knowledge of DSA procedures, forms, and documentation requirements.
- Proficiency in project management and document control software, including Procore, Bluebeam, Microsoft Office Suite (Word, Excel, Outlook), and Microsoft 365 (especially Teams).
- Strong organizational, communication, and administrative skills.
- Medical Insurance - approximately 90% Employee premium paid on Silver PPO plan
- Dental & Vision Insurance – 100% Employee premiums paid
- Life/AD&D and Long-Term Disability Insurance- 100% Employee premiums paid
- Flexible Spending Account benefit (Healthcare, Dependent Care, Commuter plans available)
- 401(k) with Profit Sharing Plan
- Company paid PTO and Sick time
- Health & Wellness reimbursement benefit
- Employee Stock Purchase Program
- Payment assistance with Professional Licensing/Registration/Certification fees, as well as 50% of Annual National, State and Local Professional Organization Dues
- Continuing Education and professional development opportunities
- Various Bonuses available (Referral, Licensing, Performance)
