Executive Assistant

Executive Assistant / Operations Coordinator

$90K to $140K

• San Francisco (On-site)
  
  

Job type

Full-time

Role

Executive Assistant, Operations

Experience

2 years

Location

San Francisco, California (On-site)

About 16VC

16VC is a venture capital firm investing in the next generation of AI and technology companies.

We partner with ambitious founders from the earliest stages and help them grow through capital, strategic guidance, and our network. As we continue to grow, we're looking for an Executive Assistant / Operations Coordinator to support our leadership team and help keep the firm running efficiently.

This is an on-site role based in San Francisco.

About The Role

You'll work closely with the leadership team to manage day-to-day operations, coordinate schedules, and ensure the firm runs smoothly.

You'll be involved in everything from managing executive calendars and planning meetings to organizing events, supporting firm operations, and improving internal processes.

This role is ideal for someone who enjoys bringing structure to a fast-moving environment, stays organized under pressure, and takes pride in making things happen behind the scenes.

What you'll do

• Manage executive calendars, scheduling, and meeting coordination
• Coordinate meetings with founders, investors, partners, and other stakeholders
• Prepare meeting agendas, take notes, and track action items
• Coordinate business travel, accommodations, and itineraries
• Support day-to-day firm operations and improve internal processes
• Maintain organized records, documents, and internal knowledge bases
• Prepare presentations, reports, spreadsheets, and other business materials
• Coordinate team meetings, events, and offsites
• Communicate professionally with founders, investors, vendors, and external partners
• Handle confidential information with discretion
• Provide administrative support across the investment and operations teams
  
  

What we're looking for

You Might Be a Great Fit If You

• Have 2 years of experience as an Executive Assistant, Operations Coordinator, Administrative Assistant, or a similar role
• Are highly organized and detail-oriented
• Communicate clearly and professionally
• Can manage multiple priorities in a fast-paced environment
• Take ownership and solve problems proactively
• Work well independently while supporting a small team
• Handle confidential information with professionalism
  
  

Preferred Experience

Experience with some of these tools is helpful:

• Google Workspace
• Microsoft Office
• Slack
• Zoom
• Notion
• HubSpot or Affinity
• Project management tools such as Asana, ClickUp, or Linear
  
  

Nice to have

• Experience working at a startup, venture capital firm, private equity firm, or technology company
• Experience coordinating executive travel and events
• Experience supporting multiple executives
• Familiarity with investor relations or board meeting coordination
  
  

Why join 16VC

• Work directly with the leadership team
• Help build a growing venture capital firm
• High ownership and autonomy
• Small team with meaningful impact
• Competitive salary and benefits
• Opportunity to grow as the firm grows
  
  

Details

• Compensation: $90,000 to $140,000 USD base salary, plus benefits. Final compensation will depend on experience and skills.
• Location: This is a full-time on-site role based in San Francisco, California. Candidates must be be based in, or willing to relocate to, the San Francisco Bay Area.
  
  

We value people who are proactive.

We're looking for someone who is organized, dependable, and enjoys helping a team operate at its best. If you like solving problems, staying one step ahead, and making an impact every day, we'd love to hear from you.