What are the responsibilities and job description for the Office Coordinator position at 1199SEIU Benefit and Pension Funds?
Requisition #:
7474TEF
# of openings:
1
Employment Type
Full time
Position Status
Permanent
Category
Non-Bargaining
Workplace Arrangement
Hybrid
Fund
1199SEIU Training and Employment Funds
Job Classification
Non-Exempt
Responsibilities
7474TEF
# of openings:
1
Employment Type
Full time
Position Status
Permanent
Category
Non-Bargaining
Workplace Arrangement
Hybrid
Fund
1199SEIU Training and Employment Funds
Job Classification
Non-Exempt
Responsibilities
- Provide professional, confidential administrative support to the Massachusetts Leadership Team.
- Draft, compose, and edit error-free written materials—including letters, memos, emails, reports, charts, spreadsheets, presentations, agendas, and meeting minutes—as directed by Leadership.
- Assist with the development and distribution of communications and outreach materials.
- Screen and respond to inquiries via phone, email, and in person; provide accurate information based on knowledge of departmental policies, procedures, and operations.
- Provide technical assistance and guidance to regional administrative staff on Tuition Assistance (TA) processing, iProcurement, SSD, and other administrative procedures.
- Act as a liaison between members, educational institutions, and program services to support program participation and coordination.
- Review financial disbursements to students, educational institutions, and vendors to ensure accuracy and compliance.
- Monitor reconciliation processes, including reimbursements, prepayments, and voucher balances.
- Create, submit and monitor cohorts in the Master Fund Schedule
- Track and troubleshoot tuition assistance issues to ensure timely resolution.
- Manage office supplies and coordinate meeting room setup and logistics.
- Perform additional duties and special projects as assigned by management.
- Bachelor’s Degree or equivalent years of experience
- Minimum four (4) years experience providing administrative and project management support
- Knowledge and demonstrated interest in non-profits, or labor management setting preferred
- Telephone etiquette and organizational skills
- Ability to prioritize competing demands with a commitment to excellence, accuracy, and attention to details while meeting deadlines
- Excellent written and oral communication skills; strong interpersonal skills including team/results oriented, courtesy, tact, good judgment, and sensitivity to work well with all levels of management.
- Ability to remain confidential and non-judgmental
- Ability to work flexible hours, including some evenings and weekends