Print Production Coordinator

Responsibilities

• Handles the print production of mailings from start to finish, as assigned
• Preps data files received from individual departments or from internal list management system
• Formats letters in InDesign
• Reviews and approves vendor proofs, for designed pieces coordinates approval with designers
• Notifies mailroom team of postage usage for large mailings (over $8k) and BRM return mailings that require processing
• Notifies director and communications team of mailing date and provides final PDFs
• Ensures archiving of communications is managed properly and in a timely manner
• Works with Manager to coordinate and maintain production calendar of regular projects, including mailings, electronic media, and phone campaigns
• Processes vendor invoices
• Preps data received for electronic media
• Submits print materials to in-house Copy Center or external vendors, as assigned
• Perform additional duties and projects as assigned by management

Qualifications

• High school Diploma or GED required; some college or degree preferred
• Minimum two (2) years’ experience in a communications environment and knowledge of the print production process preferred
• Detailed-oriented with strong administrative and organizational skills
• Proficient in MS Office and Adobe Suite (InDesign & Acrobat)
• Strong interpersonal, verbal and written communication skills
• Ability to work well under pressure to meet deadlines, multi-task, make sound judgments, and prioritize work assignments
• Must be able to work independently and be a team player
• Must have or be able to quickly acquire and implement an in-depth knowledge and application of organizational and departmental program priorities (mission, goals, and objectives) and Fund policies and procedures
• Ability to establish and maintain effective working relationships with internal and external constituents
• Work efficiently and accurately; maintain standard or better quality and production levels
• Work within and maintain the confidentiality required of the organization and the department