Location: Tampa, FL (however this will cover two offices, requiring occasional travel to Sarasota office)

Salary: $125k - $145k base (negotiable), plus bonus and excellent benefits.

This is a 100% in-office role, NOT hybrid/ remote

Essential Functions and Responsibilities

• Act as liaison to the Office Managing Partner regarding all operations that support client services and needs of the legal staff.
• Develop and implement efficient office procedures and communications to streamline processes and meet the firm’s needs.
• Identify opportunities to reduce costs and improve operational efficiencies and propose solutions to management.
• Ensure legal compliance with federal, state, and local employment laws and reporting regulations affecting human resources functions.
• Monitor and enforce the firm’s practices, policies, and procedures.
• Recruit, interview, and select non-attorney staff.
• Coordinate new hire and departure logistics for attorneys and staff.
• Supervise the workflow and performance of professional staff to ensure the delivery of timely, high quality administrative services to the attorneys.
• Provide ongoing performance feedback and manage the annual professional staff performance evaluation, compensation, and bonus process for each office
• Manage time and attendance for professional staff, including PTO, leaves of absence, and employee coverage.
• Coordinate all vendor relationships specific to each office.
• Serve as liaison with the office building’s management team.
• Plan and coordinate all office events (including monthly attorney meetings, firm picnics, holiday parties, etc.).
• Support and enforce office emergency policies and procedures.
• Manage and oversee the office's daily operations to ensure efficient service delivery to all personnel.
• Oversee general office and facilities maintenance, repairs, and enhancements.
• Collaborate on space planning, including layout, plan review, and construction management.
• Travel to the Sarasota office on a weekly basis is required.

Job Specifications

• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word).
• Knowledge of federal, state, and local employment laws and regulations.
• Strong written and verbal communication skills.
• Strong leadership and motivational skills.
• Ability to work under tight deadlines and prioritize responsibilities.
• Ability to maintain and handle confidential information.
• Ability to work effectively in a fast-paced environment.

Required Qualifications

• A Bachelor’s degree and a minimum of seven (7) years of experience in an office manager/legal administrator position, preferably with a law firm of similar size and responsibilities.
• Proven leadership and management skills and a demonstrated ability to successfully implement ideas and positively impact change.
• Experience with facilities management to include collaboration on space planning for office buildouts, including layout, plan review, and construction management.
• Strong communication (written and verbal), problem solving, leadership and diplomacy skills that allow for successful interactions with attorneys, professional staff and vendors regularly.
• Excellent organizational and project management skills.