Description

Flow Automotive is seeking a full-time Real Estate Support Specialist, a multi-skilled position that will provide exposure to corporate operations of a large, private company. The position will require 40 hours/week of active participation in support of the real estate group. It will include exposure to other large privately held companies, automotive manufacturers, suppliers, dealers, vendors, and their teams.

Responsibilities will include, but not be limited to:

• Work directly with the Director of Real Estate (DRE) to support all aspects of their daily routine.
• Maintain confidential and sensitive information.
• Maintain calendars, including scheduling meetings and appointments as directed.
• Determine priority of matters of attention for the DRE; redirect matters to others to handle, or handle matters personally, as appropriate.
• Develop, maintain and manage a Gantt chart for all real estate projects.
• Keep the DRE advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
• Arrange and plan work related meals and preparation.
• Organize files as directed.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Maintain paper and electronic filing systems.
• Attend various Zoom calls and voice calls to take notes of discussion; prepare the initial draft of minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Maintain ethical standards, work habits, and Customer Satisfaction standards supporting all aspects of our Covenant with Our Customers and Flow Pledge.
• Foster a customer-centered service philosophy and team approach among all employees.

Requirements:

• Proficient in Microsoft Office Suite with particular emphasis on Excel
• Basic understanding of finance and accounting.
• Must possess effective verbal and written communication skills.
• Effective organization and time management skills with the ability to work under pressure and adhere to project deadlines in a fast moving environment.
• Available to work a schedule that will average 40 hours per week and will fall within the hours of 9AM to 6PM, primarily Monday through Friday.
• Some travel may be required.

Flow provides competitive earning opportunities and a comprehensive benefits plan including:

• Medical, dental, vision, and life insurance (including dependent coverage)
• Vacation, holidays, and closed Sundays
• 401(k) Retirement Plan
• Thrive@Flow Wellness Program
• Employee pricing for automotive service and vehicle purchases
• Scholarship program for children of employees

Flow Automotive Companies is an equal opportunity employer and all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Applicants being considered for hire must pass a drug test before beginning work or receiving an offer of employment.

Qualifications