Administrative Coordinator

San Francisco Youth Theatre transforms youth and communities through accessible opportunities in theatre arts creation, education, and performance. With focused outreach to youth from historically underserved communities, SFYT programs are designed to foster personal growth and create lasting social impact.

SFYT is a community arts organization founded in 2014 by Director Emily Klion. We offer year-round skill-building classes, performance ensembles, and internships for youth ages 4-24 who act, dance, sing, direct, write, paint, make friends, and form an inclusive community of young creatives.

From preschool storytelling to professional touring productions, SFYT creates high-quality theatre that speaks to the unique sensibilities of youth. Join our creative journey!

SFYT is dedicated to being an agent of equity and justice, offering the community an accessible arts space where diversity is embraced and celebrated. We acknowledge that racism has been and continues to be a barrier to BIPOC students, families, and staff. SFYT recognizes the urgent need to elevate our efforts in dismantling systemic oppression by holding itself accountable and supporting the ongoing journey for racial justice and social equity. Fully accessible arts opportunities provide a path to healing and repair, empowering all youth to tell their stories and demand change.

SFYT is looking for an Administrative Coordinator who is passionate about supporting a small organization with big goals to work with the executive team to develop a new role as a support to the Executive and Program Directors through the organization’s growth.

This role will assist the Executive and Program Directors with administrative tasks, office organization, scheduling, light parent communication, technology, and marketing (including database management).

The Administrative Coordinator will be responsible for maintaining much of SFYT’s day-to-day administrative upkeep, as well as assessing and updating current tools and systems for more organization-wide success.

Responsibilities May Include:

• Assisting the Executive and Program Directors
• Create and maintain executive and organizational handbooks
• Maintain student, family, and donor databases
• Assist in fundraising tasks such as letter writing, acknowledgments, etc.
• Grant writing support (research-focused)
• Organizational and Administrative Support
• Systems and tools research and implementation (such as CRM platform, business phone line, calendar format, etc.)
• Track enrollments, emergency forms, financial aid, payments, and contracts
• Keep all calendars up to date
• General communication to schools and parents
• Maintain student statistics
• Create data system for demographics
• Alumni tracking
• Set up/clean up for class and events
• Evaluation Procedures
• Teaching Artist Technology support
• Order supplies
• Production support: Event ticketing, Front of house

About You:

This position is for you if you are a good communicator, organized, flexible, and have strong technology skills. You can take direction as well as take initiative and be proactive. You take accountability and are a creative thinker.

You can prioritize your time and workload and are comfortable wearing multiple hats. You notice gaps in administrative systems and explore opportunities for improvement. You are intuitive and solution-oriented.

You understand the importance of giving and receiving feedback from your colleagues and supervisors to be successful in achieving the organization’s goals.

You enjoy working in an exciting environment with fun people who creatively serve the community.

You have a minimum of 3 years experience in an administrative role.

You are committed to social justice and anti-racism.

You are comfortable around children.

Bilingual preferred (conversational Spanish/English).

Hours: 20-28 hrs/wk (may have the possibility to develop into a full-time role)

Schedule: 2 days onsite, 1 day remote (flexible schedule created with the organization)

Rate: $24-28/hr negotiable, based on experience (plus SF sick time and paid time off)

Start Date: on or around August 15th

Location: 3106 Folsom Street, SF, CA 94102 and remote

Job Type: Part-time

Pay: $24.00 - $28.00 per hour

Expected hours: 20 – 28 per week

Benefits:

• Paid time off

Application Question(s):

• Why are you interested in working with San Francisco Youth Theatre in this role?
• What special skills do you possess that will help you do well in this role?
• What software and office equipment are you proficient in using?
• Do you speak languages other than English? If so, what languages?

Experience:

• Administrative: 3 years (Required)

Ability to Commute:

• San Francisco, CA 94102 (Required)

Work Location: Hybrid remote in San Francisco, CA 94102

Salary : $24 - $28