Archdiocese of San Antonio is Hiring a High School Registrar- Incarnate Word High School Near San Antonio, TX
Incarnate Word High School, an all-girls Catholic high school sponsored by the Sisters of Charity of the Incarnate Word, seeks a full-time Registrar for the 2023/2024 school year. REPORTS TO: Reports to the Principal. Works in collaboration with the Administration Team. POSITION SUMMARY: The High School Registrar supports the operation of the school with a primary focus on the maintenance of student files and records and the preparation of transcripts. ESSENTIAL RESPONSIBILITIES AND DUTIES General Duties
Follows policies and procedures that ensure the school operates within legal compliance and school guidelines.
Maintains confidential student information and ensures security of records.
Inputs data.
Creates reports from data in the student system.
Creates spreadsheets and compiles data.
Communicates with and assists parents, teachers, support staff and school leadership in line with the school's core values.
Supports high school needs, including attending parent information nights and all other aspects of the registrar duties.
High School Enrollment and Withdrawal
Participates in intake process with Enrollment department.
Schedules students in classes and Advisory following school guidelines.
Process withdrawals in Blackbaud following school protocol.
Cume File Maintenance
Reviews, organizes, and assists in the maintenance of cume files and supporting documentation following school guidelines and processes, in collaboration with Enrollment and Counseling.
Ensures cume files are in compliance with student record keeping laws and are ready for Archdiocesan audits.
High School Transcripts
Process transcript requests.
Inputs transcripts into Blackbaud and Naviance following school guidelines and processes.
Receives and sends high school transcripts.
Calculates grade point averages if needed, class rank, and prepares honor rolls/special award lists.
Generate and forward when required, reports regarding scheduling and grading.
Prepare and provide access to all progress reports and report cards.
Blackbaud
Inputs curriculum and courses.
Builds Master Schedule.
Creates reports as directed.
Learns and utilizes the Blackbaud system to find information and run reports.
Administrative
Maintains physical and computerized records.
Performs general tasks such as making copies, answering phones and delivering messages.
Other Duties
Respond to all school related written correspondence, phone calls, voicemails and emails within 24 business hours.
If applicable, addressing and resolving complaints from students, parents, and staff in a timely manner.
Perform other duties as assigned.
Requirements KNOWLEDGE, SKILLS & ABILITIES Special Knowledge:
Experienced with Blackbaud
Proficient in Microsoft® and Google
Experienced with Naviance
Experienced in Master Schedule creation
Basic database skills
Ability to organize data
Knowledge of applicable laws, codes, regulations, policies and procedures
Knowledge of PEIMS
Strong organizational, communication and interpersonal skills
PREFERRED EDUCATION
High School diploma or equivalent
Three (3) years of related experience
OTHER QUALIFICATIONS
State and federal background clearance to work with students