Accountant/Administrative Assistant

CSI Electronics

JOB DESCRIPTION

Job Title: Accountant & Administration FLSA: Exempt

Department: Administration Job Grade:

Reports to: General Operations Manager, CIL Salary Range:

Electronics $55K

Approved by: General Operations Manager, CIL

Electronics

SUMMARY:

Keeps official financial records and executes administrative policies. Posts customer payments to Accounts Receivable, maintains A/R records; as well as compiles and maintains accounts payable records. Serves as point person for all receivable and payable inquiries by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Monitors loans and accounts payable and receivable to ensure that payments are up to date.

• Completes daily deposits.

• Establishes General Ledger Codes for input into financial database system according to established CSI procedures and enters data.

• Runs invoices daily and mails to customer within 24 hours of shipment.

• Prepares invoice deduction notices as necessary.

• Researches and processes Credit Memos and RMAs.

• Reconciles freight bills against freight manifests.

• Prepares accounts payable checks.

• Prepares all accounts receivable and accounts payable reports and maintains all files.

• Prepares analysis of accounts, as required.

• Reconciles bank spreadsheet on a daily basis.

CSI Job Description Page 1 of 3

Accounting Department & Administration 07/13/2020

CSIQF 6.2.1-1 (B)

• With General Operations Manager, reconciles report discrepancies and problems.

• Does all journal entries for monthly closings; including responsibility for monthly financials distributed to General Manager, owner, and CPA of CIL.

• Records and keeps spreadsheets updated for all accounts accrued on a monthly basis.

• Opens incoming mail and distributes to appropriate team members as well as assures all outgoing mail and correspondence are available for pick up within established time frames.

• Orders and maintains office supplies and arranges for office equipment maintenance.

• Manages phone system and assures that general voice mail message is current and appropriate.

SUPERVISORY RESPONSIBILITIES:

This job has no direct supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Associates degree (A.A. or A.S.) from two-year college in business, accounting or related field, with one to two years-related experience and/or training; or equivalent combination of education and experience. Must be familiar with

Accrual-Based Accounting.

LANGUAGE SKILLS:

Ability to read and interpret documents such as operating and maintenance manuals and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively to visitors, customer, vendors and other employees.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

REASONING ABILITY:

CSI Job Description Page 2 of 3

Accounting Department & Administration 07/13/2020

CSIQF 6.2.1-1 (B)

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS:

• Excellent communication skills required—listening, written, and oral.

• Knowledge of time management required.

• Computer and Internet abilities.

• Must enjoy dealing with the people and not be distracted by constant interruptions.

• Must be detail oriented with exceptional organizational skills.

• Neat, professional appearance desired.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear and to sit. The employee frequently is required use hands to finger, handle or feel. The employee is occasionally required to stand; walk; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

The noise level in the work environment is usually quiet.

CSI Job Description Page 3 of 3

Accounting Department & Administration 07/13/2020

CSIQF 6.2.1-1 (B)

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
We follow CDC guidelines.

Education:

• Associate (Preferred)

Experience:

• Accrual accounting: 2 years (Preferred)

Work Location: One location

Salary : $55,000