Want a real career move where you can add value? Make an impact? Be excited about coming to work every day? Based out of Farmington, UT, CenterCal Properties is seeking a Front Office Administrator to join the team!

CenterCal offers a compensation package you can feel good about and personal and professional challenges. Submit your resume/profile and let's talk!

In addition to a competitive compensation package, CenterCal offers a comprehensive benefits package and company culture that offers flexibility, is collaborative, family-oriented and focused on the health and well-being of its strongest asset – all employees!

KEY RESPONSIBILITIES/DUTIES: Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Responsibilities include but are not limited to:

· Answer incoming phone calls in a pleasant and professional manner, forward callers if necessary to the appropriate voice mail and/or take detailed messages.

· Provide a positive first impression to all guests that visit or call the management office.

· Provide excellent customer service to all customers including tenants, vendors, contractors and guests.

· Foster spirit of respect, cooperation, and teamwork among co-workers.

· Assist the PMA - Maintain all Tenant Lease, Tenant Correspondence and Vendor files. File all documents received and distributed.

· Maintain current certificates of insurance for all tenants and vendors, including a log to track expirations.

· Assist the PMA - preparing, mailing memos, tenant letters and vendor letters for Property Management.

· Coordinate set up of new vendors with required information including W-9, approved contracts, and COI, as needed.

· Secure monthly sales reports from tenants and enter data in Yardi, obtaining reports from all stores required to report monthly and submitting completed report no later the 20th of each month.

· Assisting the leasing department in providing information on available spaces, meeting set up, greeting prospective tenants, providing contact information for leasing inquiries.

· Provide assistance to Construction and Marketing Department as requested.

· Assist PMA & AGM with different projects.

· Work closely with new tenants and USPS to setup and coordinate mail delivery to the appropriate mailbox and maintain master keys for SPX in a secure location.

· Assist with AR for Utah properties as requested to contact the appropriate tenant by emails, mail or calls to maintain an 80% receipt of outstanding account payables for area.

· Coordinate usage of Conference room and assist with conference/meeting setup.

· Order and maintain office supplies for Station Park while staying within budget.

· Program telephone extensions and assist employees with voice mail and phone issues as needed.

· Order FedEx supplies, prepare labels and packages for pick up, distribute mail and packages as needed.

· Provide support for staff/tenants while ensuring that all office equipment runs properly and arrange repairs for appliances, office equipment and phone issues as needed.

· Update, maintain and distribute internal staff phone list, address lists and Preferred Vendor Lists for Station Park.

· Maintain all Tenant Lease, Tenant Correspondence and Vendor files. File all documents received and distributed.

MINIMUM QUALIFICATIONS: The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

Knowledge/Skills and Abilities:

Minimum 2 years’ experience in a fast paced, professional setting in the property management industry. Strong customer service skills with the ability to handle requests in a courteous, professional and timely manner. A strong team player with communication and decision-making skills. Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn and work within Yardi software program. Present self and CenterCal Properties in a professional manner in all customer communications and actions. Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers.

Ability to create, manipulate and maintain databases. Ability to organize and manage multiple projects. Strong attention to detail, time management skills and personal initiative are all required competencies. Strong grammatical skills. Ability to produce error-free documentation regarding spelling, grammar, and punctuation. Must be self-sufficient and able to operate independently. Must be able to work well with all levels of the organization. Must be able to adapt quickly to new work assignments and situations. Reliable, on-time attendance.

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

Nature of work requires an ability to effectively communicate and exchange information, collect, compile, and prepare work documents, and operate standard business office equipment.

WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job within the environment.

Work performed in a general office environment. May require extended hours during peak periods.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Vision insurance

Schedule:

• Day shift
• Holidays
• Monday to Friday
• On call
• Weekend availability

Ability to commute/relocate:

• Farmington, UT 84025: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person